Purchasing Executive

Master Jaya Environment Sdn Bhd; Kajang , Bandar Baru Bangi, Serdang; On-site; MYR 50,000 - 80,000; Full time

Job summary

Master Jaya Environment Sdn Bhd seeks a Purchasing Executive to oversee end-to-end procurement for engineering materials, industrial hardware, machinery, and subcontracting services. You will manage supplier relationships, negotiate terms, and ensure compliance with ISO-based procurement policies.

The role requires 5+ years in purchasing, strong negotiation and multilingual communication (English, Bahasa Malaysia, Mandarin), and the ability to work independently while handling multiple tasks.

Qualifications

• Minimum 5 years of purchasing experience in engineering and industrial products.
• Experience in sourcing and purchasing steel materials, industrial hardware, equipment and machinery items.
• Proficient in English, Bahasa Malaysia, and Mandarin (oral and written).
• Able to work independently with minimum supervision and strong self-discipline.
• Able to multi-task, prioritize workload and delegate tasks.

Responsibilities

• Oversee end-to-end procurement and sourcing functions aligned with budget, quality, and operational requirements.
• Serve as primary contact between the Company and suppliers/vendors; maintain professional relationships.
• Aim for lowest cost, highest quality, on-time delivery, and favorable payment terms.
• Proactively source new suppliers; expand the approved vendor list to avoid single-source dependency.
• Negotiate pricing, terms, lead times, warranty, and after-sales support with multiple rounds of benchmarking.
• Conduct formal annual Supplier Evaluation and Grading per ISO requirements and procurement policy.
• Evaluate new suppliers through qualification processes including background checks and site visits where applicable.
• Arrange regular supplier training sessions for internal personnel, at least quarterly.

Skills

Communication skills

Negotiation skills

Multitasking

English

Mandarin

Bahasa Malaysia

Education

Degree or Diploma in Business Studies, Purchasing, Engineering or Economics

Job description

The Purchasing Executive is responsible for overseeing end-to-end procurement and sourcing functions, ensuring all purchasing activities align with the Company's operational requirements, quality standards, and budget objectives. The primary focus of this role is to manage and optimize the procurement lifecycle for engineering materials, industrial hardware, machinery, and sub-contracting services, upholding the highest standards of integrity, commercial fairness, and transparency.

Key responsibilities

Carry out all purchasing, sourcing, negotiation, procurement and related functions with total honesty, sincerity, professionalism, integrity, transparency and accountability, serving as the primary point of contact between the Company and all suppliers and vendors

Ensure that all purchasing and procurement activities consistently achieve the best possible outcome across all dimensions: lowest cost, highest quality, on-time delivery, best payment terms, longest credit period and most reliable after-sales service and product warranty

Build, develop and maintain strong, professional and mutually beneficial relationships with all existing and potential suppliers, vendors, and subcontractors through clear communication, prompt invoice processing, fair dealing and consistent feedback

Proactively source new suppliers and continuously expand the approved supplier list, identifying suppliers by territory, product category and capability, and ensuring the Company is never dependent on a single source for any critical material or component

Negotiate actively and professionally with all suppliers on pricing, payment terms, delivery lead times, warranty coverage and after-sales support, conducting multiple rounds of negotiation and benchmarking before final award

Conduct formal annual Supplier Evaluation and Grading exercises in accordance with ISO requirements and procurement policy, assessing all approved vendors on quality, delivery performance, pricing, communication, technical support and after-sales service

Evaluate new suppliers through a structured qualification process before adding them to the approved vendor list, including supplier background checks, product sample or quality assessment, reference verification and site visit where applicable

Arrange and coordinate regular supplier product and technical training sessions for internal personnel, scheduling a minimum of one vendor-conducted training session per quarter

Ensure that all suppliers strictly adhere to the Company's Terms and Conditions of Purchase, following up actively on all outstanding Purchase Orders and escalating any supplier non-compliance or delivery risk immediately

Review and verify all supplier invoices upon receipt, confirming that invoiced items, quantities, unit prices and terms match the approved Purchase Order and Goods Received Note

Close all Purchase Orders promptly upon full receipt and GRN completion, and confirm PO closure in the ERP system timely

Prepare and update monthly purchasing reports covering cost savings achieved, latest price lists and product specifications by category, and approved and new supplier lists

Compile, prepare and update standard product catalogues, price lists, technical manuals and specification sheets, organised by product category for all Sales, Design and Project personnel reference

Ensure that all purchased goods are received, inspected and verified in accordance with the Purchase Order, coordinating with the Storekeeper and immediately informing the supplier if any item is found to be of inferior quality, wrong specification, wrong quantity, defective or damaged

Manage and control all inventory and stock levels in coordination with the Project and Production Departments, conducting regular stock checks and immediately reporting any discrepancy, damage, loss or misuse

Attend supplier exhibitions, trade fairs and product showcases to stay current on market developments, new products, new technologies and pricing trends, sharing relevant findings with internal teams

Ensure strict compliance with the Company's purchasing SOPs, approval authority matrix and ISO 9001 procurement procedures, maintaining complete, accurate and well-organised purchasing records

Observe and maintain strict confidentiality of all Company documents, pricing information, supplier terms, trade enquiries and business transactions

Work closely, harmoniously and professionally with all internal departments, particularly the Project, Design, Production and Accounts teams

About you

Degree or Diploma in Business Studies, Purchasing, Engineering or Economics

Minimum 5 years of purchasing experience in engineering and industrial products

Experience in sourcing and purchasing steel materials, industrial hardware, equipment and machinery items

Good communication and negotiation skills

Action and result oriented

Able to work independently with minimum supervision and strong self-discipline

Able to work under stress and short period of time for the processing of purchase orders

Ability to multi-task, prioritize workload and delegate tasks

Proficient in English, Bahasa Malaysia, and Mandarin (oral and written) due to frequent communication, sourcing, and contract negotiation with suppliers and vendors in China and regional markets

Master Jaya Group, established since 1983 is a market leader and total solution provider in Malaysia for innovative Industrial Air Pollution Control & Industrial Air Handling Systems and Steel Fabrication, Industrial Equipment & Machinery, catering for the ASEAN market.

Our core business activities cover

1) Engineering, Design, Consulting, Manufacturing/Fabricating, Contracting, Installation, Testing & Commissioning, Sales & Service and Training for a complete range of Industrial Ventilation & Air Pollution Control Equipment & Systems. Our products & equipment include Cyclones, Bag Filter Dust Collectors, Gas Scrubbers, Oil Mist Separator, Electrostatic Air Cleaner, Thermal Oxidizer, Bio-Scrubber, Activated Carbon Column, Solvent Recovery, Fan & Blower, Pneumatic Conveying & Powder Handling, Energy & Heat Recovery, Air-Ducting & Chimney Systems, and Steel Fabrication.

4) JACOB Modular Ducting System

In line with our growth and expansion programme, we are looking for qualified, experienced, committed, dynamic and result-oriented personnel to join our professional team.

Master Jaya Group, established since 1983 is a market leader and total solution provider in Malaysia for innovative Industrial Air Pollution Control & Industrial Air Handling Systems and Steel Fabrication, Industrial Equipment & Machinery, catering for the ASEAN market.

Our core business activities cover

1) Engineering, Design, Consulting, Manufacturing/Fabricating, Contracting, Installation, Testing & Commissioning, Sales & Service and Training for a complete range of Industrial Ventilation & Air Pollution Control Equipment & Systems. Our products & equipment include Cyclones, Bag Filter Dust Collectors, Gas Scrubbers, Oil Mist Separator, Electrostatic Air Cleaner, Thermal Oxidizer, Bio-Scrubber, Activated Carbon Column, Solvent Recovery, Fan & Blower, Pneumatic Conveying & Powder Handling, Energy & Heat Recovery, Air-Ducting & Chimney Systems, and Steel Fabrication.

4) JACOB Modular Ducting System

In line with our growth and expansion programme, we are looking for qualified, experienced, committed, dynamic and result-oriented personnel to join our professional team.

What can I earn as a Purchasing Executive