Purchasing Executive

Trinity Workforce Solution Sdn Bhd; Johor Bahru; On-site; MYR 45,000 - 78,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented purchasing coordinator to handle work orders, clarify items with customers via the Marketing department, and submit quotation worksheets to the Assistant Purchasing Manager within required timeframes. You will coordinate with suppliers and internal teams to ensure orders are accurate and completed on schedule.

The role requires maintaining proper delivery documentation, including certificates and delivery orders, supporting timely handovers to Accounts,

Qualifications

• Experience in purchasing/orders coordination.
• Ability to clarify orders with customers via Marketing.
• Proficient in handling quotations and documentation.

Responsibilities

• Receive work orders and carry out tasks by the requirements of the order.
• Clarify with customers via Marketing department enquiries or item descriptions that are unclear.
• Submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments.
• Ensure the timely delivery of stores of confirmed orders by supplier.
• Provide Picking list, Stock chit, and coordinate with Operations Department on delivery time.
• Ensure that all relevant documents (i.e. Certificate, D.O) are in order for delivery.
• Hand over signed delivery orders to Accounts department.
• Coordinate return of stores to supplier, submit Goods Return Note (if any) and collection of Credit note.
• Update system and post the necessary documents after completion of order.
• Be aware of the quality and environmental policy and significant requirements associated with their work activities.

Skills

Customer communication

Quotation processing

Delivery coordination

Documentation management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Details:-To receive the work order from Assistant Purchasing Manager to carry out jobs by the requirement of the order.

To clarify with customers via Marketing department enquiries or item descriptions that are unclear

To submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments

To ensure the timely delivery of stores of confirmed orders by supplier.

To provide Picking list, Stock chit, and coordinate with Operations Department on delivery time.

To ensure that all relevant documents (i.e. Certificate, D.O) are in order for delivery

To hand over signed delivery orders to Accounts department.

Coordinate return of stores to supplier, submit Goods Return Note (if any) and collection of Credit note.

To update system and post the necessary documents after completion of order

To perform processes as per documented requirements to uphold integrity of data accuracy, required for measurement of the effectiveness of quality and environmental management’s continual improvement effort.

Be aware of the quality and environmental policy and significant quality and environmental requirements associated with their work activities.

Be aware of the consequences of departure from the specified system procedures and work instruction.