Purchasing Assistant

AST Machinery (M) Sdn Bhd; Shah Alam; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonuses

Health and life insurance

Career development and growth

Supportive and collaborative work env

Annual leave, medical and dental

Company events

Job summary

AST Machinery (M) Sdn Bhd is seeking a Purchasing Executive to join its Kota Kemuning team. The role focuses on sourcing, purchasing materials, and maintaining supplier records while coordinating with internal departments to meet production needs.

The candidate should have at least 1 year of purchasing experience or a fresh graduate with strong Excel skills, Mandarin proficiency, and immediate availability is a plus. Knowledge of AutoCount is advantageous.

Qualifications

• Minimum of SPM qualification or Diploma in related field.
• Experience with AutoCount System is an added advantage.
• At least 1 year of working experience in purchasing, procurement.
• Fresh graduate is welcome to apply.
• Immediate availability will be an added advantage.
• Able to communicate in Mandarin, English and Bahasa Malaysia.
• Proficient in Microsoft Excel and MS Office applications.
• Self-starter, fast learner, able to work independently with minimum supervision.
• Prior working experience in the construction industry is an advantage.
• Excellent analytical and problem-solving skills.

Responsibilities

• Assist in sourcing and purchasing materials.
• Maintain and update supplier and vendor records.
• Coordinate with suppliers for pricing, delivery schedules, and product availability.
• Monitor inventory levels for spare parts and accessories.
• Ensure stock levels meet operational needs and avoid shortages or overstocking.
• Prepare and process purchase orders for materials and services.
• Track and confirm receipt of orders to ensure timely delivery.
• Liaise with suppliers and internal teams about order status or discrepancies.
• Negotiate pricing, terms, and delivery schedules to secure best value.
• Help evaluate and select new suppliers based on cost, quality and performance.
• Monitor and control purchasing costs.
• Maintain and file purchasing records such as invoices and orders.
• Assist in preparing reports, inventory lists and documentation.
• Coordinate with internal departments for smooth purchasing activities.
• Ensure all items meet required quality standards and company specifications.
• Manage returns for defective or non-compliant items.
• Perform any other duties assigned by superior.

Skills

Sourcing

Purchasing

Vendor management

Excel

MS Office

Mandarin

Bahasa Malaysia

English

Education

SPM or Diploma

Tools

AutoCount System

ERP

Job description

We are seeking an experienced Purchasing Executive to join our dynamic team at AST Machinery (M) Sdn Bhd. This is a full-time position based in Kota Kemuning, Selangor.

Scope Of Works

• Assist in sourcing and purchasing materials.
• Maintain and update supplier and vendor records.
• Coordinate with suppliers for pricing, delivery schedules, and product availability.
• Monitor inventory levels for spare parts, and accessories.
• Ensure stock levels meet operational needs and avoid shortages or overstocking.
• Prepare and process purchase orders for materials, and services.
• Track and confirm the receipt of orders to ensure timely delivery.
• Liaise with suppliers and internal teams about order status or discrepancies.
• Build and maintain positive relationships with suppliers and service providers.
• Negotiate pricing, terms, and delivery schedules to secure the best value.
• Help evaluate and select new suppliers based on cost, quality, and performance.
• Monitor and control purchasing costs.
• Maintain and file purchasing records, such as invoices and orders.
• Assist in preparing reports, inventory lists, and documentation.
• Coordinate with internal departments for smooth purchasing activities.
• Ensure all items meet required quality standards and company specifications.
• Manage returns for defective or non-compliant items.
• Perform any others duties assigned by superior.

What we're looking for

Minimum of SPM qualification/Diploma or equivalent in related field.

Experience in knowledge of AutoCount System is an added advantage.

At least 1 year of working experience in purchasing, procurement.

Fresh graduate is welcome to apply.

Immediate availability will be an added advantage.

Able to communicate in Mandarin, English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Proficient in Microsoft Excel and MS Office application will be preferred.

Self-starter, fast learner, able to work independently with minimum supervision.

Prior working experience in the construction industry is an advantage.

Excellent analytical and problem-solving skills.

What we offer

• Competitive salary will be offered, commensurate with experience and skill level.
• Performance-based bonuses
• Comprehensive health and life insurance coverage
• Opportunities for professional development and career growth
• Supportive and collaborative work environment
• Annual leave, medical and dental claims
• Company-wide events like our annual dinner throughout the year.

About us

AST Machinery (M) Sdn Bhd is a leading provider of construction and industrial machinery in Malaysia, specializing in the rental and sale of tower cranes, passenger hoists, and material hoists. With established offices in Malaysia, Singapore, Hong Kong/Macau, and Indonesia, we serve a wide range of industries across the region. Our commitment to excellence, innovation, and customer satisfaction has made us a trusted partner in the field. We take pride in our strong company culture, where employees are valued, empowered, and encouraged to contribute to our ongoing success.