Purchasing Assistant

Windscreen2U; Semenyih; On-site; MYR 30,000 - 45,000; Full time

Job summary

Windscreen2U in Semenyih, Selangor is seeking a Purchasing Assistant to support procurement operations. You will prepare quotations, purchase orders, and correspondence with suppliers to ensure timely delivery.

Responsibilities include monitoring stock levels, coordinating with internal departments, maintaining accurate records, and assisting with admin tasks. Fresh graduates are welcome to apply, with weekend shifts possible.

Qualifications

• Qualification: Diploma or Bachelor's in Procurement, SCM, Purchasing, Business Administration or related field.
• Fresh graduates are encouraged to apply.
• Strong organizational, coordination and time management skills.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Excel and MS Office.

Responsibilities

• Prepare quotations, POs and related purchasing documents.
• Coordinate with suppliers and internal teams to ensure timely procurement and delivery.
• Monitor stock requirements and ensure branches receive inventory timely.
• Maintain accurate purchasing records and stock movements.
• Provide administrative support for daily purchasing and inventory operations.

Skills

Organizational skills

Coordination

Time management

Attention to detail

MS Excel

Microsoft Office

Communication skills

Multitasking

Team collaboration

Education

Diploma or Bachelor’s in Procurement/Supply Chain or related field

Job description

• Prepare quotations, purchase orders (POs), and other purchasing-related documents accurately and efficiently.
• Coordinate with suppliers and internal departments to ensure timely procurement and delivery of goods and services.
• Monitor stock requirements and ensure branches and stockists receive the necessary inventory in a timely manner.
• Follow up on stock availability, delivery schedules, and supplier appointments to support operational needs.
• Maintain positive working relationships with suppliers and assist in resolving purchasing-related issues.

Inventory & Asset Management

• Maintain accurate inventory records and purchasing documentation.
• Monitor stock movements and support inventory tracking and reconciliation activities.
• Ensure office and branch asset registers are updated and properly maintained.
• Assist in stock planning and inventory control to minimize shortages and excess stock.

Payment & Documentation Support

• Verify supplier invoices, delivery orders, and supporting documents before payment processing.
• Assist in coordinating supplier payment documentation and submission.
• Ensure all purchasing, inventory, and supplier records are properly filed and maintained for audit and reference purposes.
• Maintain systematic record-keeping and document control practices.

Administrative Support

• Provide administrative support for daily purchasing and inventory operations.
• Prepare reports, records, and documentation as required by management.
• Assist with ad-hoc and operational tasks as directed by the Management team.

REQUIREMENTS

Qualifications

• Diploma or bachelor's degree in Procurement, Supply Chain Management, Purchasing, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Strong organizational, coordination, and time management skills.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Able to work independently as well as collaboratively within a team.

Working Requirements

• Candidates who are willing and able to work on weekends (Saturday and Sunday) will have an added advantage.
• Rest days will be provided on weekdays in accordance with the company's work schedule.