Administration, Executive

MSIG Insurance (Malaysia) Bhd Registration No; Kuala Lumpur; On-site; MYR 33,480 - 55,800; Full time

Job summary

MSIG Insurance (Malaysia) Bhd Registration No is looking for an Administrative Executive to support the Procurement function. The role includes managing the requisition process, negotiating with suppliers, and overseeing office assets.

The ideal candidate holds a diploma or degree in Business Administration or a related field, with 1-3 years of experience in administrative support or procurement. Strong communication skills and proficiency in Microsoft Office are essential.

Qualifications

• 1-3 years in administrative support or procurement.
• Computer literate, with proficiency in Microsoft Office.
• Negotiation skills for dealing with suppliers are a plus.

Responsibilities

• Manage end-to-end requisition process, including review, approval submissions, and processing.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Issue Purchase Order and confirmation to suppliers.
• Manage office fixed assets and conduct annual verification.
• Maintain proper filing of procurement and office documents.

Skills

Negotiation skills

Good communication and interpersonal skills

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration, Supply Chain, Procurement or related field

Job description

We are seeking a Administrative Executive to support the Procurement function and ensure smooth administrative processes.

Job Responsibilities

• Manage end-to-end requisition process, including review, approval submissions, and processing of approved requisition.
• Negotiate pricing, terms, and delivery schedules with suppliers to ensure cost-effectiveness.
• Issue Purchase Order and order confirmation to suppliers.
• Stock management (distribution, replenishment, stock take and update stock card).
• Process supplier invoices and bills for payment.
• Manage office fixed assets, including acquisition and disposal.
• Verification and tagging for new fixed assets (office equipment only).
• Conduct annual verification of fixed assets (office equipment only).
• Conduct annual price review and assess supplier performance to ensure quality and reliability.
• Maintain proper filing of procurement and office documents.
• Assist in administrative tasks within the department.
• Assist other team members as and when required and/or when instructed by superior.
• Carry out additional responsibilities and tasks as and when assigned by superior.

Job Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement or related field.
• 1-3 years in administrative support or procurement.
• Computer literate, with proficiency in Microsoft Office.
• Good communication and interpersonal skills.
• Negotiation skills for dealing with suppliers are a plus.