Procurement Executive

Shimadzu Malaysia Sdn Bhd; Selangor; On-site; MYR 33,000 - 60,000; Full time

Job summary

Shimadzu Malaysia Sdn Bhd is seeking a Procurement Coordinator to support day-to-day procurement activities in Selangor. The role involves coordinating with suppliers, preparing and processing purchase orders, obtaining quotations, and tracking order/delivery status.

Responsibilities include supplier coordination, maintaining procurement records, SAP B1 updates, and ensuring adherence to company policies. Fresh graduates are encouraged to apply and strong communication is valued.

Qualifications

• Diploma or bachelor's degree in business administration, procurement, logistics, or related field.
• 0–2 years of procurement or related admin experience; fresh grads welcome.
• Good communication and interpersonal skills; basic negotiation and supplier coordination.

Responsibilities

• Assist in day-to-day procurement and purchasing activities.
• Prepare and process purchase orders.
• Obtain supplier quotations and prepare price comparisons.
• Coordinate pricing, availability, lead time, and delivery with suppliers.
• Follow up on order confirmations and outstanding POs.
• Maintain procurement records and SAP B1 updates.
• Coordinate with internal departments on delivery matters.
• Ensure compliance with procurement policies.
• Perform ad-hoc procurement and administrative duties.

Skills

Communication skills

Interpersonal skills

Negotiation basics

Supplier coordination

Microsoft Excel

SAP B1 knowledge

Time management

Education

Bachelor’s/Diploma in Business/Procurement

Tools

SAP B1

ERP systems

MS Office

Job description

Procurement coordinator will support the day-to-day procurement activities to ensure smooth and timely purchasing operations. The role involves coordinating with suppliers, preparing and processing purchase orders, obtaining and comparing quotations, following up on order and delivery status, maintaining procurement records, and providing administrative support for procurement activities.

Position Summary

Procurement coordinator will support the day-to-day procurement activities to ensure smooth and timely purchasing operations. The role involves coordinating with suppliers, preparing and processing purchase orders, obtaining and comparing quotations, following up on order and delivery status, maintaining procurement records, and providing administrative support for procurement activities.

Key Responsibility

• Purchase order management
• Supplier coordination
• Quotation & price comparison
• Order & delivery follow-up
• Procurement documentation & system management
• Internal coordination
• Supplier database administration
• Procurement compliance & administrative support

Duties And Responsibilities

• Assist in day-to-day procurement and purchasing activities.
• Prepare and process purchase orders (po).
• Obtain supplier quotations and prepare price comparisons.
• Coordinate with suppliers on pricing, availability, lead time, and delivery.
• Follow up on order confirmations, goods readiness, and outstanding po.
• Verify po details and support invoice verification.
• Maintain procurement records and update sap b1.
• Coordinate with internal departments on procurement and delivery matters.
• Assist with supplier registration and information updates.
• Monitor order status and elevate procurement issues when necessary.
• Ensure compliance with company procurement policies and procedures.
• Perform ad-hoc procurement and administrative duties as assigned.

Others

• Work closely with sales, service, finance, inventory and other internal departments to support procurement activities.
• Maintain confidentiality of procurement information, supplier pricing, and company data.
• Comply with company policies, procedures, and applicable procurement standards.
• Perform other duties and responsibilities as assigned by the management based on business needs.

Additional Notes

• Diploma or bachelor's degree in business administration, procurement, logistics, or a related field.
• 0–2 years of experience in procurement, purchasing, or related administrative role.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Basic negotiation and supplier coordination skills.
• Basic knowledge of microsoft office, especially microsoft excel.
• Basic knowledge of sap b1 or other erp systems is an advantage.
• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team.
• Willing to learn and adapt to new processes and systems.