Purchasing Assistant (Fresh Graduate)

Fastrain; Seberang Perai; On-site; MYR 33,000 - 51,000; Full time

Job summary

Fastrain is seeking a procurement support assistant in Penang, Malaysia. You will assist in processing purchase requisitions (PR) and purchase orders (PO), ensuring accurate data entry and timely PO issuance to suppliers.

You will coordinate with Receiving and Finance teams for invoice matching and track delivery schedules. Additionally, you will liaise with Supplier Quality Engineering (SQE) for sample submission and feedback, monitor on-time delivery performance, and maintain proper

Qualifications

• Experience with purchase requisitions (PR) and purchase orders (PO).
• Proficient data entry and accurate record-keeping.
• Ability to coordinate with Receiving and Finance teams.

Responsibilities

• Assist in processing PR and PO; ensure timely PO issuance to suppliers.
• Follow up on PO status and delivery schedules.
• Coordinate with SQE for sample submission and feedback.

Job description

Assist in processing purchase requisitions (PR) and purchase orders (PO)

Ensure accurate data entry and timely issuance of PO to suppliers

Follow up on PO status and delivery schedules

2. Cross-Department Coordination

Liaise with Receiving and Finance teams for invoice matching and verification

Track delivery schedules and provide timely updates to requestors

Coordinate with Supplier Quality Engineering (SQE) for sample submission and

feedback/results follow-up

3. Delivery Tracking & Follow-Up

Monitor supplier deliveries and ensure on-time delivery performance

Communicate delays or issues to relevant stakeholders promptly

4. Documentation & Record Keeping

Maintain proper filing of purchasing documents, invoices, and supplier records

Ensure all procurement documentation is complete and up to date

5. Reporting

Assist in preparing basic purchasing reports (e.g., PO status, delivery tracking,

Support ad-hoc reporting as required by the Purchasing Manager