Project - Operations Admin Assistant

Jeram Saga; Puchong; On-site; MYR 36,000 - 52,000; Full time

Job summary

Jora Malaysia is seeking a highly organized Project & Operations Admin Assistant to support our growing property development and construction business. The role focuses on keeping projects organized, filing documents, tracking deadlines, and following up on outstanding matters with consultants, contractors, lawyers and suppliers.

You will collaborate with management and external parties to ensure smooth project administration and continuous process improvements, with growth opportunities into

Qualifications

• Diploma/Degree in Business, Property, Construction, Project Management or related field is an advantage.
• Fresh graduates with the right attitude are welcome.
• Experience in construction/property is a plus but not essential; we can teach the technical side.

Responsibilities

• Maintain project trackers, document registers and filing systems.
• Track submissions, approvals, deadlines, licences and renewals.
• Follow up independently with consultants, contractors, lawyers and suppliers.
• Maintain project correspondence, contracts, quotations, invoices and other records.
• Coordinate meetings and prepare minutes/action lists.
• Compile information, reports and documents for management.
• Assist with project and business administration.
• Identify ways to improve administrative processes and systems.

Skills

Organisational skills

Attention to detail

Stakeholder communication

Proactive

Multitasking

Education

Business/Property/Construction degree

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Wisma Jeram Saga
Employment Type: Full-time in HQ Office
Industry: Property Development | Manufacturing

We are looking for a highly organized, proactive and responsible Project & Operations Admin Assistant to support our growing property development and construction business.

This is not a traditional admin role. Your core responsibility is to keep our projects and operations organized, ensuring documents are properly filed, deadlines are tracked, outstanding matters are followed up, and nothing falls through the cracks.

You will work closely with management and external parties including consultants, contractors, lawyers and suppliers.

What You'll Do

• Maintain project trackers, document registers and filing systems.
• Track submissions, approvals, deadlines, licences and renewals.
• Follow up independently with consultants, contractors, lawyers and suppliers.
• Maintain project correspondence, contracts, quotations, invoices and other records.
• Coordinate meetings and prepare minutes/action lists.
• Compile information, reports and documents for management.
• Assist with project and business administration.
• Identify ways to improve administrative processes and systems.

We're Looking For Someone Who

• Is highly organised and detail-oriented.
• Takes ownership and follows tasks through to completion.
• Naturally follows up without being reminded.
• Can manage multiple deadlines independently.
• Is comfortable communicating with different stakeholders.
• Is proactive and willing to solve problems rather than simply wait for instructions.
• Wants to understand how a business works and grow beyond a purely administrative role.

Diploma/Degree in Business, Property, Construction, Project Management or a related field is an advantage. Fresh graduates with the right attitude are welcome.

Experience in construction/property is a plus but not essential, we can teach the technical side to the right person.

Growth Opportunity: As you become familiar with the business, the role can develop into project coordination, project management and property development responsibilities.

We are looking for someone who wants to grow with the company and eventually become someone management can trust to take ownership of projects, not just complete tasks.

Application Question(s):

• This role involves managing multiple documents, deadlines and follow-ups at the same time. How would you make sure nothing gets forgotten?

• Opportunities for promotion