Admin & Operations Executive

BMS Marketing, Inc; Kepong; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

5-day work week

Performance bonus

On-the-job training

Procurement exposure

Logistics exposure

Friendly environment

Job summary

Jora Malaysia is seeking an organized and proactive Admin/Operations Assistant to join our team in Kuala Lumpur. You will handle daily administrative tasks, process POs and DOs, prepare quotations and invoices, and maintain records.

You will coordinate with suppliers, customers, and the warehouse to ensure smooth project execution. Ideal candidates have a degree in Business Administration, strong MS Office skills, and attention to detail.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field preferred.
• Fresh graduates are welcome to apply; experience in administration or operations is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook); SQL Accounting Software is an added advantage.
• Strong organisational skills and attention to detail are essential.
• Good communication and interpersonal skills; ability to work independently and take ownership.

Responsibilities

• Manage daily administrative duties including calls, emails, and correspondence.
• Prepare and process Purchase Orders, Delivery Orders, quotations, invoices, and related documents.
• Maintain and organize company records and documentation.
• Coordinate with suppliers, subcontractors, customers, and warehouse team.
• Coordinate material deliveries, shipments, and logistics for timely project execution.
• Monitor stock movements, inventory records, and perform stock verification as needed.
• Support day-to-day operations to ensure smooth workflow across office, warehouse, and sites.
• Follow up with suppliers and customers on orders and outstanding matters.
• Assist with basic accounting tasks using SQL Accounting Software.
• Handle ad-hoc administrative duties as assigned by management.

Skills

MS Office proficiency

Strong organizational skills

Attention to detail

Good communication

Multitasking

Education

Diploma or Bachelor's Degree in Business Administration or related field

Tools

SQL Accounting Software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage daily administrative duties, including handling phone calls, emails, and general correspondence.

Prepare and process Purchase Orders (PO), Delivery Orders (DO), quotations, invoices, and related documentation.

Maintain and organize company records, files, and documentation.

Coordinate and liaise with suppliers, subcontractors, customers, and the warehouse team.

Coordinate material deliveries, shipments, and logistics to ensure timely project execution.

Assist in monitoring stock movements, material returns, inventory records, and perform physical stock verification when required.

Support day-to-day operational activities and ensure smooth workflow between the office, warehouse, and project sites.

Follow up with suppliers and customers on orders, deliveries, collections, and outstanding matters.

Assist with basic accounting and administrative tasks using SQL Accounting Software.

Handle ad-hoc administrative and operational duties as assigned by management.

Job Responsibilities

• Manage daily administrative duties, including handling phone calls, emails, and general correspondence.
• Prepare and process Purchase Orders (PO), Delivery Orders (DO), quotations, invoices, and related documentation.
• Maintain and organize company records, files, and documentation.
• Coordinate and liaise with suppliers, subcontractors, customers, and the warehouse team.
• Coordinate material deliveries, shipments, and logistics to ensure timely project execution.
• Assist in monitoring stock movements, material returns, inventory records, and perform physical stock verification when required.
• Support day-to-day operational activities and ensure smooth workflow between the office, warehouse, and project sites.
• Follow up with suppliers and customers on orders, deliveries, collections, and outstanding matters.
• Assist with basic accounting and administrative tasks using SQL Accounting Software.
• Handle ad-hoc administrative and operational duties as assigned by management.

Key Qualities & Requirements

• Diploma or Bachelor's Degree in Business Administration or a related field is preferred.
• Fresh graduates are encouraged to apply. Experience in administration or operations is an advantage.
• Proficient in Microsoft Office (Excel, Word and Outlook). Experience with SQL Accounting Software is an added advantage.
• Strong organisational skills and attention to detail.
• Positive attitude with a willingness to learn and take ownership of assigned tasks.
• Able to multitask and work in a fast-paced SME environment.
• Good communication and interpersonal skills.
• Able to work independently while knowing when to seek guidance.
• Experience in the construction, interior fit-out, building materials or flooring industry is an advantage, but training will be provided.

Why Join Us?

• 5-day work week (Monday–Friday).
• Performance bonus (subject to company & individual performance).
• On-the-job training and guidance in administration, operations, and SQL Accounting Software.
• Opportunity to learn procurement, logistics, and day-to-day business operations.
• Opportunity to gain hands‑on exposure to administration, operations, purchasing, logistics, and project coordination.
• Friendly and supportive working environment.