Executive Assistant cum General Office Operations Executive

Property developer; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant cum General Office Operations Executive in Kuala Lumpur. This role is the operational backbone supporting the Director, coordinating calendars, meetings, and confidential matters while ensuring smooth office and Gallery operations.

You will handle administrative duties, compile invoices and claims, maintain filing systems, and liaise with vendors, couriers, and IT support.

Qualifications

• 2–3 years of experience as General Admin; exposure in property development, construction, or real estate is a bonus.
• Languages: English and Bahasa Malaysia; Mandarin is a plus.
• Proficient in MS Excel and MS Word to build clean spreadsheets for financial compilation, claims, and OT tracking.

Responsibilities

• Personal & Director Support: manage Director’s calendar, schedule meetings with banks/partners, join key meetings, take notes, and track follow-ups.
• Administrative & Errand Support: compile invoices, receipts, bank vouchers, and utility bills; prepare staff claims and driver OT/mileage/parking claims; maintain filing systems.
• Office Operations: liaise with vendors/building management/IT support; supervise gallery vendors for cleaning, security, and maintenance; handle courier and documentation.

Skills

English

Bahasa Malaysia

Mandarin (bonus)

Tools

MS Excel

MS Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant cum General Office Operations Executive

Operations & Executive Administrator (Pioneer Project & Sales Gallery)

We are an actively growing property developer working on an exciting new serviced apartment project in Kuala Lumpur. As a lean corporate team, we don't believe in rigid corporate red tape - we believe in getting things done together!

We are looking for a friendly, energetic, and organized Executive Assistant cum General Office Operations Executive to be our ultimate "right hand" and operational backbone.

If you love variety, thrive in a supportive environment and take pride in keeping everything running smoothly, we’d love to meet you!

What You’ll Be Doing

This is an exciting, broad-spectrum role where you get to wear multiple fun hats:

1. Personal & Director Support

• Help manage the Director’s daily calendar and schedule appointments with banks, consultants, and project partners.

• Join key meetings, prepare brief materials, take action-item notes, and help track follow-ups.

• Handle general executive admin tasks and confidential matters with care and discretion.

2. Administrative & Errand Support

• Document Compilation: Gather, organize, and compile invoices, contractor payment receipts, bank vouchers, and utility bills for our Finance Manager to process.

• Claims & Calculations: Compile staff expense claims, Director’s receipts, and petty cash logs. Create neat spreadsheets to calculate driver overtime (OT), mileage, Touch 'n Go, and parking claims.

• Establish and maintain structured physical and digital filing systems for company licenses, project documentation and other corporate records.

• Coordinate incoming and outgoing correspondence, courier services and official documentation (agreements, supplier invoices, government submissions).

• Assist with ad-hoc tasks assigned by the Management.

3. Keeping the Office/Sales Gallery Running Happy

• Manage daily office/Sales Gallery operations—from ordering office supplies and photostat machines to keeping track of utilities and door access.

• Be the friendly point-of-contact for office vendors, building management, couriers and IT support.

• Supervise third-party vendors maintaining the gallery (cleaning, security, air-conditioning and maintenance).

What We Are Looking For

• Experience: 2 to 3 years of working experience as General Admin. (Prior exposure in property development, construction, or real estate is a huge bonus!)

• Languages: Good command of English & Bahasa Malaysia. Fluency in Mandarin is a good plus.

• Basic Tech: Proficient in MS Excel and MS Word to build clean spreadsheets for financial compilation, claims, and OT tracking.

• Personality: Meticulous with numbers, proactive, discreet with confidential financial info, and happy to lend a hand with "all things general."

• Logistics: Possessing your own transport and a valid driving license is preferred for occasional corporate errands.