Administrative Executive (Project Planning)

Genting Plantations Berhad; Penang; On-site; MYR 39,000 - 61,000; Full time

Job summary

Genting Property Sdn Bhd, Head Office, is seeking an Administrative Executive (Project Planning) to support project documentation, submissions to authorities, and financial coordination. The role focuses on organizing files, preparing reports, and coordinating with architects, planners, and consultants.

You will manage meetings, travel, and office systems, assist audits, and ensure timely delivery of tasks by the Planning Team, while maintaining accuracy across project records and vendor

Qualifications

• Diploma/Degree in Business Administration, Property, Planning, or related field.
• Strong organizational skills with attention to detail.
• Able to manage multiple tasks and deadlines in a fast-paced environment.
• Good communication and coordination skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Experience in property development, construction, or consultancy is an advantage.

Responsibilities

• Project documentation: maintain and manage filing systems (digital and physical).
• Coordinate documentation with architects, planners, and consultants for submissions (e.g. KM/SBKS, authority approvals).
• Prepare reports, presentations, and project updates for internal and management use.
• Support submission to government authorities; monitor timelines and development-related fees.
• Liaise with Finance to ensure timely payment processing and monitor consultant claims.
• Manage meetings, minutes, and scheduling for the Planning Team; arrange travel and logistics.

Skills

Strong organizational skills

Attention to detail

Good communication

Multitasking

Microsoft Office proficiency

Education

Diploma/Degree in Business Administration, Property, Planning, or related field

Tools

Excel

PowerPoint

Word

Job description

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Administrative Executive (Project Planning)

Administrative Executive (Project Planning)

Base

Genting Property Sdn Bhd, Head Office

Job Descriptions

1. Project & Technical Documentation

• Maintain and manage digital and physical filing systems for all project documentation.
• Coordinate documentation with architects, planners, and consultants for project submissions (e.g. KM/SBKS, authority approvals).
• Prepare reports, presentations, and project updates for internal and management use.

2. Authority Submission & Compliance

• Support preparation and submission of documents to government authorities
• Monitor submission requirements, timelines, and development-related fees (e.g. ISF, development charges)
• Ensure proper documentation for audits and regulatory requirements

3. Financial & Payment Coordination

• Liaise with Finance Division to ensure timely payment processing
• Check, process, and monitor consultant claims, reimbursements, and related expenses

4. Administrative & Operational Support

• Manage incoming and outgoing correspondence, document circulation, and filing
• Coordinate meetings, prepare minutes, and manage scheduling for the Planning Team
• Arrange travel, claims, and logistics for team members when required
• Administer internal systems (e.g. iPRS), fixed assets, and office documentation

5. Stakeholder & Project Coordination

• Liaise with internal teams, consultants, and authorities on project matters
• Assist in audit processes by ensuring accessibility of project documentation
• Support core project team members in project execution and assigned tasks to ensure timely delivery

6. Property & Transaction Administration

• Process and track purchaser-related documentation (e.g. transfer forms, land title requisitions)
• Coordinate with sales office, legal teams, and HQ for documentation completeness
  • Process contributions, donations, and payments to authorities or relevant bodies

Job Requirement

• Diploma/Degree in Business Administration, Property, Planning, or related field
• Strong organizational skills with attention to detail
• Able to manage multiple tasks and deadlines in a fast-paced environment
• Good communication and coordination skills
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Experience in property development, construction, or consultancy is an advantage