Project Admin Executive

Binasat Communication Berhad; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a capable Project Coordinator to support daily project activities and handle administrative operations. You will manage documentation, schedules, reports, and meeting minutes while liaising with clients, vendors, and internal teams to ensure smooth communication.

The role requires strong organizational skills, attention to detail, and the ability to work both independently and within a team.

Qualifications

• Diploma or degree in business administration, project management, IT, or related field.
• Fresh graduates are encouraged to apply.
• Strong organizational and multitasking abilities.
• Good communication and problem-solving skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Able to work independently and in a team.
• Detail-oriented, responsible, and eager to learn.

Responsibilities

• Coordinate and support daily project activities and administrative operations.
• Manage project documentation, schedules, reports, and meeting minutes.
• Liaise professionally with clients, vendors, and internal departments.
• Monitor project progress and follow up on pending tasks and action items.
• Prepare project status updates, presentations, and reports.
• Schedule meetings and project-related activities.
• Maintain proper filing and documentation of project records.
• Track project timelines and support timely project delivery.
• Assist with procurement, invoicing, and project administration processes.
• Escalate project issues, risks, or delays to relevant stakeholders.

Skills

Strong organizational and multitasking

Communication and problem-solving

Microsoft Office proficiency

Independent yet collaborative

Detail-oriented and responsible

Education

Diploma or Degree in Business Administration

Fresh graduates encouraged

related field knowledge

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Coordinate and support daily project activities and administrative operations

Manage project documentation, schedules, reports, and meeting minutes

Liaise professionally with clients, vendors, and internal departments

Monitor project progress and follow up on pending tasks and action items

Prepare project status updates, presentations, and reports

Schedule meetings, appointments, and project-related activities

Maintain proper filing and documentation of project records

Track project timelines and support timely project delivery

Assist with procurement, invoicing, and project administration processes

Escalate project issues, risks, or delays to relevant stakeholders when necessary

Support Project Managers in coordinating resources and deliverables

Contribute to process improvements and overall team efficiency

Key Responsibilities

• Coordinate and support daily project activities and administrative operations
• Manage project documentation, schedules, reports, and meeting minutes
• Liaise professionally with clients, vendors, and internal departments
• Monitor project progress and follow up on pending tasks and action items
• Prepare project status updates, presentations, and reports
• Schedule meetings, appointments, and project-related activities
• Maintain proper filing and documentation of project records
• Track project timelines and support timely project delivery
• Assist with procurement, invoicing, and project administration processes
• Escalate project issues, risks, or delays to relevant stakeholders when necessary
• Support Project Managers in coordinating resources and deliverables
• Contribute to process improvements and overall team efficiency

Requirements

• Diploma or Degree in Business Administration, Project Management, Information Technology, or related field
• Fresh graduates are encouraged to apply
• Strong organizational and multitasking abilities
• Good communication and problem-solving skills
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Able to work independently and collaboratively in a team environment
• Detail-oriented, responsible, and eager to learnDetail-oriented, responsible, and eager to learn