Project Executive

Atilze Digital Sdn. Bhd; Putrajaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

Atilze Digital Sdn. Bhd is seeking a dependable Project Executive to support tender submissions, proposals and project coordination activities in Putrajaya. This on-site role requires collaboration with internal teams, technology partners and vendors to prepare complete, accurate documents on time.

Fresh graduates are encouraged to apply. The role emphasizes organised document control, deadline tracking and proactive coordination across stakeholders, with opportunities to contribute to major

Qualifications

• Diploma or degree in Business Administration, Project Management, Information Technology, Engineering or related field.
• Fresh graduates or candidates with up to two years of relevant experience encouraged to apply.
• Strong organisational skills and attention to detail.
• Proficiency in Word, Excel and PowerPoint.
• Strong written and spoken English and Bahasa Malaysia.
• Ability to manage multiple tasks and meet deadlines.
• Willing to support urgent tender submissions when necessary.
• Basic understanding of tender processes is an advantage.
• Experience in tender preparation or project administration is an advantage but not mandatory.

Responsibilities

• Assist in preparing tenders, proposals, presentations and supporting documents.
• Review tender requirements and maintain submission checklists, compliance matrices and document trackers.
• Coordinate inputs from internal teams, partners and vendors.
• Compile, format and organise documents according to tender requirements.
• Maintain document control, file naming, version tracking and submission records.
• Track deadlines and follow up with relevant parties.
• Assist with online tender submissions and verify documents.
• Prepare meeting minutes, progress updates, reports and project documentation.
• Support project planning, scheduling, procurement coordination and milestone tracking.
• Handle confidential information responsibly.
• Perform other project and administrative duties.

Skills

Strong organisational skills

Attention to detail

Time management

Proactive coordination

English communication

Education

Diploma or degree in Business Administration, Project Management, Information Technology, Engineering or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Role Description

We are looking for a dependable, hardworking and systematic Project Executive to support our tender submissions, project proposals and project coordination activities.

This position is based on-site in Putrajaya. The successful candidate will work closely with internal teams, technology partners and vendors to coordinate inputs, prepare documents and ensure submissions are complete, accurate and delivered on time.

Fresh graduates with strong organisational, communication and documentation skills are encouraged to apply.

Key Responsibilities

• Assist in preparing tenders, proposals, presentations and supporting documents.
• Review tender requirements and maintain submission checklists, compliance matrices and document trackers.
• Coordinate technical, commercial and administrative inputs from internal teams, partners and vendors.
• Compile, format and organise documents according to tender requirements.
• Maintain proper document control, file naming, version tracking and submission records.
• Track deadlines, outstanding information and action items, and follow up proactively with the relevant parties.
• Assist with online tender submissions and verify that all required documents are complete.
• Prepare meeting minutes, progress updates, reports and project documentation.
• Support project planning, scheduling, procurement coordination and milestone tracking when required.
• Handle confidential company, partner and tender information responsibly.
• Perform other project and administrative duties based on business priorities.

Qualifications and Requirements

• Diploma or degree in Business Administration, Project Management, Information Technology, Engineering or a related field.
• Fresh graduates and candidates with up to two years of relevant experience are encouraged to apply.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Able to prepare professional documents, presentations, trackers and reports.
• Good written and spoken English and Bahasa Malaysia.
• Able to manage multiple tasks and work effectively under tight deadlines.
• Proactive in following up and comfortable coordinating with different stakeholders.
• Flexible, dependable and willing to support urgent tender submissions when necessary.
• Basic understanding of technology projects or tender processes is an advantage.
• Previous experience or internship exposure in tender preparation, proposal coordination, project administration or document control is an advantage but not mandatory.

Work Arrangement

• Contract position.
• Based on-site in Putrajaya.
• Occasional work outside normal office hours may be required during critical tender submission periods.
• Salary: RM3,000 to RM4,500 per month, depending on qualifications, relevant experience and suitability.