Tender & Project Coordination Specialist

Atilze Digital Sdn. Bhd; Putrajaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

Atilze Digital Sdn. Bhd is seeking a dependable Project Executive to support tender submissions, proposals and project coordination activities in Putrajaya. This on-site role requires collaboration with internal teams, technology partners and vendors to prepare complete, accurate documents on time.

Fresh graduates are encouraged to apply. The role emphasizes organised document control, deadline tracking and proactive coordination across stakeholders, with opportunities to contribute to major

Qualifications

• Diploma or degree in Business Administration, Project Management, Information Technology, Engineering or related field.
• Fresh graduates or candidates with up to two years of relevant experience encouraged to apply.
• Strong organisational skills and attention to detail.
• Proficiency in Word, Excel and PowerPoint.
• Strong written and spoken English and Bahasa Malaysia.
• Ability to manage multiple tasks and meet deadlines.
• Willing to support urgent tender submissions when necessary.
• Basic understanding of tender processes is an advantage.
• Experience in tender preparation or project administration is an advantage but not mandatory.

Responsibilities

• Assist in preparing tenders, proposals, presentations and supporting documents.
• Review tender requirements and maintain submission checklists, compliance matrices and document trackers.
• Coordinate inputs from internal teams, partners and vendors.
• Compile, format and organise documents according to tender requirements.
• Maintain document control, file naming, version tracking and submission records.
• Track deadlines and follow up with relevant parties.
• Assist with online tender submissions and verify documents.
• Prepare meeting minutes, progress updates, reports and project documentation.
• Support project planning, scheduling, procurement coordination and milestone tracking.
• Handle confidential information responsibly.
• Perform other project and administrative duties.

Skills

Strong organisational skills

Attention to detail

Time management

Proactive coordination

English communication

Education

Diploma or degree in Business Administration, Project Management, Information Technology, Engineering or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Atilze Digital Sdn. Bhd is seeking a dependable Project Executive to support tender submissions, proposals and project coordination activities in Putrajaya. This on-site role requires collaboration with internal teams, technology partners and vendors to prepare complete, accurate documents on time.

Fresh graduates are encouraged to apply. The role emphasizes organised document control, deadline tracking and proactive coordination across stakeholders, with opportunities to contribute to major