TENDER ADMIN EXECUTIVE

Tech-Store Malaysia; Puchong; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary package

Career advancement opportunities

Flexible working arrangements

Training and development opportunities

Inclusive workplace culture

Job summary

Tech-Store Malaysia Sdn Bhd in Puchong, Selangor invites applications for a Tender Admin Executive. This full-time role manages tender submissions, contract documentation, and compliance with tender requirements to support business development and procurement objectives.

The ideal candidate will have 2–3 years of tender/contract administration experience, a related degree, strong organisational skills, and proficiency in MS Office.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Commerce, or related field.
• 2–3 years’ experience in tender administration or contracts administration.
• Strong organisational and time management abilities with multi-tender coordination.
• Attention to detail and accuracy in document preparation and filing.
• Proficiency in MS Office (Excel, Word).
• Strong written and verbal English; Malay helpful.
• Knowledge of tender processes, procurement regulations and contracts administration best practices.

Responsibilities

• Prepare, compile and submit tender documents and proposals according to client specifications and deadlines.
• Maintain and organise tender records, contracts and related documentation.
• Coordinate with internal departments to gather information for tender submissions.
• Review tender requirements and ensure compliance criteria are met before submission.
• Track tender submissions and follow up with clients and stakeholders.
• Assist in contract administration: filing, amendments and archiving.
• Liaise with vendors, clients and internal teams to clarify tender requirements.
• Maintain databases and spreadsheets to track tender status, timelines and outcomes.
• Provide administrative support for tender meetings and presentations.
• Ensure accuracy and completeness of tender-related documentation and correspondence.

Skills

Diploma or Bachelor''s degree in BA/CE

Tender/contract admin exp

Organisational skills

Attention to detail

MS Office (Excel, Word)

English communication

Malay language advantageous

Knowledge of tender/procurement

Teamwork / independent

Education

Diploma or Bachelor''s degree in Business Administration, Commerce, or related field

Tools

Microsoft Office

Project management tools

Document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a Tender Admin Executive to join Tech-Store Malaysia Sdn Bhd in Puchong, Selangor. This is a full-time position that plays a crucial role in managing the tender and contracts administration processes within our organisation. As a Tender Admin Executive, you will be responsible for coordinating and overseeing tender submissions, managing contract documentation, and ensuring compliance with tender requirements. This position is integral to supporting our business development and procurement objectives, ensuring that all tender activities are executed efficiently and professionally.

Key responsibilities

• Preparing, compiling and submitting tender documents and proposals in accordance with client specifications and deadlines
• Maintaining and organising tender records, contracts and related documentation in a systematic manner
• Coordinating with internal departments to gather necessary information and documentation required for tender submissions
• Reviewing tender requirements and ensuring all compliance criteria are met before submission
• Tracking tender submissions and maintaining follow-up schedules with clients and stakeholders
• Assisting in contract administration activities, including document filing, amendments and archiving
• Liaising with vendors, clients and internal teams to clarify tender requirements and resolve administrative queries
• Maintaining databases and spreadsheets to track tender status, timelines and outcomes
• Providing administrative support for tender meetings and presentations as required
• Ensuring accuracy and completeness of all tender-related documentation and correspondence

What we’re looking for

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field
• Proven experience of 2-3 years in tender administration, contracts administration or a similar administrative role
• Strong organisational and time management skills with the ability to manage multiple tender submissions simultaneously
• Excellent attention to detail and accuracy in document preparation and record-keeping
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Strong written and verbal communication skills in English; proficiency in Malay is advantageous
• Knowledge of tender processes, procurement regulations and contracts administration best practices
• Ability to work independently and collaboratively within a team environment
• Familiarity with project management tools and document management systems is preferred
• Customer service orientation with the ability to liaise effectively with internal and external stakeholders

What we offer

• At Tech-Store Malaysia Sdn Bhd, we are committed to supporting the professional development and wellbeing of our employees.
• We offer a competitive salary package, opportunities for career advancement, and a supportive working environment where your contributions are valued.
• We provide ongoing training and development opportunities to help you enhance your skills and progress within the contracts administration field.
• Our company culture emphasises teamwork, integrity and excellence, and we foster an inclusive workplace where all employees can thrive.
• We also offer flexible working arrangements to support work-life balance and employee wellness initiatives.