Project Administration Officer

PH World; Malaysia; Hybrid; MYR 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Maternity leave

Opportunities for promotion

Parental leave

Professional development

Company-provided quarters

Job summary

PH Uni Palm Sdn Bhd in Jementah, Johor is seeking a Project Administration Officer to support the Head of Mills. You will manage tender documents, coordinate with internal teams, and keep comprehensive project records while performing general admin duties.

Role requires 2–5 years of related experience, strong communication and organizational skills, and a proactive, detail-oriented approach to ensure timely tender submissions and efficient operations.

Qualifications

• 2–5 years' experience in project admin or EA.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Diploma or Bachelor's in Engineering or Office Administration.
• Proactive and detail-oriented.

Responsibilities

• Prepare and submit tender documents according to client requirements and deadlines.
• Maintain filing and records for all tender-related documents, correspondence, and drawings.
• Coordinate with internal departments to collect required information for tender submission.
• Support and monitor the tender process to ensure documents are complete and organized.
• Perform general administrative duties as needed.
• Update and maintain departmental records and documents.
• Work with team to achieve company goals.
• Document Control: maintain project filing system (physical and digital).
• Meeting Coordination: schedule meetings, prepare agendas, and take minutes.

Skills

Strong communication

Organisational skills

Time management

Proactive

Education

Diploma or Bachelor Degree in Engineering or Office Administration Field

Job description

PROJECT ADMINISTRATION OFFICER

Job description:

We are seeking an experienced and proactive Project Administration Officer to the Head of Mills to join our team at PH Uni Palm Sdn Bhd in Jementah, Johor. This full-time position offers an exciting opportunity to provide high-level administrative and executive support to the Head of Mills, playing a key role in ensuring the smooth running of the department.

What you'll be doing

• Assist in preparing and submitting tender documents according to client requirements and deadlines.
• Maintain proper filing and records for all tender-related documents, correspondence, and drawings.
• Coordinate with internal departments to collect the required information for tender submission and assist in sourcing new tender opportunities.
• Support and monitor the tender process to ensure all documents are complete and well organized.
• Perform general administrative and office duties when required.
• Ensure departmental records and documents are properly updated and maintained.
• Work closely with team members to achieve company goals and objectives.
• Document Control:Maintain and update the project filing system (both physical and digital), including drawings, contracts, site diaries, and correspondence.
• Meeting Coordination:Schedule project meetings, prepare agendas, and take accurate minutes of meetings (MoM) for distribution.

Requirements

• Minimum 2-5 years' experience as a Project Administration Officer or Executive Assistant, preferably within a similar industry
• Excellent written and verbal communication skills, with the ability to interact confidently with people at all levels
• Strong organisational and time management skills, with the ability to prioritise a diverse workload
• Diploma or Bachelor Degree in Engineering or Office Administration Field
• Proactive and resourceful, with a keen eye for detail and a solutions-focused approach
• Fast Learner
• Have experience in handling projects will be an added advantage

Benefits

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Company-provided quarters will be available, inclusive of essential utilities