Project Coordinator - PMO Coordinator

Oxydata Software; Selangor; On-site; MYR 67,000 - 100,000; Part time

Job summary

Oxydata Software Sdn Bhd, based in Petaling Jaya, Selangor, Malaysia, is seeking a Project Coordinator / PMO Coordinator for onsite contract work. You will coordinate ICT project activities, ensure complete audit-ready documentation, and support governance across multiple projects.

The role requires a degree and 1–3 years in project coordination or PMO, with strong organisational, documentation and stakeholder skills, while ensuring compliance and timely delivery.

Qualifications

• Bachelor's degree in a related field.
• 1–3 years' experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity, with governance and compliance focus.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Skills

Organisational skills

Stakeholder management

Documentation skills

Communication skills

Multitasking

Governance/compliance

Education

Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field

Tools

SharePoint

Confluence

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsibility

Job Openings Project Coordinator / PMO Coordinator

About The Job Project Coordinator / PMO Coordinator

Project Coordinator / PMO Coordinator

Location: Petaling Jaya, Selangor, Malaysia

Work Mode: Onsite

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Requirements

Must-have

• Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.
• Minimum of 1 to 3 years' experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity, with a strong focus on governance and compliance.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with SharePoint, Confluence or other document management platforms.
• Basic understanding of procurement processes and project financial documentation.

Nice-to-have

• Knowledge of project capitalisation, accounting principles or audit processes.
• Experience in ICT governance frameworks (e.g. COBIT, ITIL).
• Experience supporting internal or external audits for ICT projects.

Education

• Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.

Why Join Us

• Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.
• Opportunity to work on diverse projects, develop your skills in project coordination and governance, and contribute to the success of our organisation’s ICT initiatives.