PMO Specialist/Project Coordinator

UST Global; Kulim; On-site; MYR 120,000 - 190,000; Full time

Job summary

Jora Malaysia is seeking a driven PMO Specialist / Project Coordinator to actively support Project Managers across Malaysia and China. You will keep plans, risks, actions and reporting accurate, ensuring timely closure and continuous improvement in project execution.

The ideal candidate has 3–7+ years in PMO or project coordination, and strong Excel, PowerPoint, and basic Jira/Confluence/BI skills to drive transparent dashboards and governance across regions.

Qualifications

• Experience in PMO, project governance, and delivery support.
• Ability to coordinate multiple projects across regions (Malaysia and China).
• Strong knowledge of RAID, milestones, governance, and reporting processes.

Responsibilities

• Maintain project plans, milestones, status, dependencies and governance artifacts.
• Follow up with workstream owners and vendors to obtain updates and close overdue actions.
• Identify schedule slippage, missing dependencies, resource constraints or unresolved decisions and escalate early.

Skills

PMO experience

Project coordination

Governance

RAID management

MS Project

Jira

Confluence

Power BI

Excel

Stakeholder mgmt

Tools

MS Project

Jira

Confluence

Power BI

SharePoint

Smartsheet

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a driven PMO Specialist / Project Coordinator to provide hands‑on support to Project Managers across Malaysia and China. The role is designed to strengthen day‑to‑day project execution by keeping plans, actions, risks, dependencies, decisions and reporting accurate and current. This is not a passive administrative PMO position. The successful candidate must be comfortable following up persistently, challenging incomplete information, identifying slippage early, coordinating across countries and ensuring that actions are driven to closure.

Key responsibilities

Support Project Managers in maintaining project plans, milestones, workstream status, dependencies, actions and required governance artifacts.

Actively follow up with workstream owners, technical leads, vendors and stakeholders to obtain updates and close overdue actions.

Identify schedule slippage, missing dependencies, resource constraints or unresolved decisions and bring them to the PM early.

Provide additional coordination support during critical milestones such as planning, testing, cutover, go‑live or major management reviews.

Maintain project RAID logs covering risks, assumptions, issues and dependencies, ensuring clear owners, due dates, mitigation actions and escalation status.

Maintain action trackers and decision logs; challenge vague actions, repeated postponement and missing ownership.

Prepare governance meeting agendas, pre‑read materials, minutes, decisions and action summaries; track follow‑up to closure.

Consolidate status from multiple Malaysia and China projects into clear weekly/monthly management reporting and dashboards.

Support tracking of project budgets, purchase orders, commitments, forecasts and actuals where applicable and flag material variances.

Improve PMO templates, dashboards, trackers and reporting processes to increase transparency and reduce repetitive manual work.

About you

3-7+ years of experience in PMO, project coordination, project governance, project‑management support or a related delivery role.

Demonstrated experience supporting multiple Project Managers or concurrent projects, ideally in manufacturing, engineering, IT, automation or digitalization environments.

Strong working knowledge of RAID, milestone/action tracking, governance, change control, project reporting and basic resource/financial tracking.

Highly proactive and persistent follow‑up style; comfortable challenging incomplete information and escalating overdue actions professionally.

Strong analytical, organizational and attention‑to‑detail skills with the ability to maintain accurate project data under time pressure.

Strong Excel and PowerPoint skills; working knowledge of MS Project, Jira, Confluence, Power BI, SharePoint, Smartsheet or similar tools is advantageous.

Strong written and spoken English and ability to coordinate effectively across Malaysia and China.