SENIOR PROJECT MANAGEMENT OFFICE EXECUTIVE

Pro Office Technology; Sepang; On-site; MYR 60,000 - 120,000; Full time

Job summary

Pro Office Technology is seeking an experienced Senior PMO Executive to join our PMO team in Malaysia. You will support governance, planning, monitoring, reporting, documentation, risk management, performance tracking, and stakeholder coordination across the organization's projects.

The role requires a Bachelor’s degree and at least 3 years in PMO or project coordination, with strong Microsoft Office skills and the ability to travel for meetings.

Qualifications

• Bachelor’s degree in PM, Business Admin, Management, Engineering, IT, or related field.
• Minimum 3 years of relevant experience in PMO or project coordination.
• Experience managing multiple projects is an advantage.
• Strong knowledge of project planning, monitoring, reporting, and documentation.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); familiarity with PM tools is a plus.
• Able to travel for meetings when required.

Responsibilities

• Support project governance, planning, monitoring, and reporting across projects.
• Develop and maintain project plans, schedules, milestones, and deliverables.
• Monitor progress against timelines and KPIs; manage risks and issues.
• Prepare status reports, dashboards, and management updates.
• Coordinate communication between PMs, heads of department, clients, vendors, and teams.
• Assist in improving PMO tools, templates, processes, and reporting.

Skills

Analytical skills

Problem-solving

Organisational skills

Coordination skills

Communication skills

Stakeholder management

Microsoft Office

Education

Bachelor’s Degree in Project Management, Business Administration, Management, Engineering, Information Technology, Computer Science

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

SENIOR PROJECT MANAGEMENT OFFICE EXECUTIVE

We are looking for an experienced, organised, and detail-oriented Senior PMO Executive to join our Project Management Office (PMO) Team.

The role will support project governance, planning, monitoring, reporting, documentation, risk management, performance tracking, and stakeholder coordination across the organisation’s projects.

Key Responsibilities

• Support project planning, coordination, implementation, and completion.

• Assist Project Managers in developing project plans, schedules, milestones, and deliverables.

• Monitor project progress against approved schedules, objectives, and KPIs.

• Track project milestones, deadlines, dependencies, deliverables, and outstanding actions.

• Ensure projects follow established PMO processes, standards, templates, and governance requirements.

• Identify project delays, gaps, risks, and issues and elevate them accordingly.

• Prepare project status reports, dashboards, progress reports, and management updates.

• Consolidate project information from different departments and project teams.

• Maintain project plans, meeting minutes, action lists, progress reports, and project records.

• Maintain project risk and issue registers and monitor mitigation actions.

• Coordinate communication between Project Managers, HODs, clients, vendors, contractors, and internal teams.

• Monitor project KPIs and analyse project performance.

• Identify recurring issues and recommend process improvements.

• Support post-project reviews and lessons-learned activities.

• Assist in developing and improving PMO tools, templates, processes, and reporting mechanisms.

• Support the PMO Team in monitoring multiple projects simultaneously.

Requirements

• Bachelor’s Degree in Project Management, Business Administration, Management, Engineering, Information Technology, Computer Science, or a related field.

• Minimum 3 years of relevant experience in Project Management, PMO, project coordination, or a related role.

• Experience managing or coordinating multiple projects is an advantage.

• Strong knowledge of project planning, monitoring, reporting, and documentation.

• Good understanding of project management methodologies and governance practices.

• Strong analytical, problem-solving, organisational, and coordination skills.

• Excellent communication and stakeholder management skills.

• Strong proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.

• Familiarity with project management tools or systems is an advantage.

• Able to manage multiple priorities and meet tight deadlines.

• Able to work independently and collaboratively with cross-functional teams.

• Willing to travel for project meetings, site visits, or business activities when required.

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