Project Coordinator / PMO Coordinator

Oxydata Software Sdn Bhd; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

Oxydata Software Sdn Bhd is seeking an experienced Project Coordinator / PMO Coordinator to streamline ICT project activities, ensure audit-ready documentation, and support governance and compliance across multiple projects.

Based in Petaling Jaya, you will coordinate documentation, manage repositories, and assist finance with project-related financial processes, contributing to robust ICT governance.

Qualifications

• Bachelor’s degree in business, finance, accounting, project management, IT or a related field.
• 1–3 years’ experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity with governance and compliance focus.
• Proficiency in Office 365/Google Workspace.
• Experience with SharePoint, Confluence or other document management platforms.
• Basic understanding of procurement processes and project financial documentation.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Skills

Stakeholder management

Communication skills

Organizational skills

Attention to detail

Multi-tasking

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, IT

Tools

SharePoint

Confluence

Microsoft Office

Google Workspace

Job description

Location: Petaling Jaya, Selangor, Malaysia
Work Mode: Onsite

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Requirements

Must-have:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.
• Minimum of 1 to 3 years’ experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity, with a strong focus on governance and compliance.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with SharePoint, Confluence or other document management platforms.
• Basic understanding of procurement processes and project financial documentation.

Nice-to-have:

• Knowledge of project capitalisation, accounting principles or audit processes.
• Experience in ICT governance frameworks (e.g. COBIT, ITIL).
• Experience supporting internal or external audits for ICT projects.

Education:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.

Why Join Us

• Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.
• Opportunity to work on diverse projects, develop your skills in project coordination and governance, and contribute to the success of our organisation’s ICT initiatives.