Project Coordinator

Extreme Broadband Sdn Bhd; Putrajaya; On-site; MYR 50,000 - 84,000; Full time

Job summary

Extreme Broadband Sdn Bhd in Malaysia's Putrajaya is seeking a Project Coordinator to manage day-to-day activities, assist the Project Manager with schedules, milestones, resources and documentation, and coordinate with internal teams, contractors, vendors, consultants and customers to ensure project requirements are clearly communicated and followed.

You will monitor progress, organize meetings, maintain project docs, support site activities, track costs, manage budgets, and ensure safety and

Qualifications

• Diploma or degree in a related field.
• 2–4 years of project coordination experience.
• Experience in telecom, data centre, ICT, construction or engineering projects is a plus.
• Excellent organizational, coordination, and time-management skills.
• Strong communication and interpersonal abilities to coordinate multiple stakeholders.
• Proficient in Microsoft Office.
• Experience with project management tools such as MS Project, ClickUp, Trello.
• Willingness to travel to project sites.

Responsibilities

• Coordinate day-to-day project activities and ensure tasks progress according to the approved project plan and timeline.
• Assist the Project Manager in planning project schedules, milestones, deliverables, resources, and required documentation.
• Coordinate with internal departments, contractors, vendors, consultants, and customers to ensure project requirements are clearly communicated and followed up.
• Monitor project progress and provide regular updates on milestones, deliverables, issues, risks, and outstanding actions.
• Organise and attend project meetings, prepare meeting agendas and minutes, and follow up on action items.
• Maintain accurate project documentation, including project plans, schedules, reports, drawings, quotations, purchase orders, permits, and completion records.
• Assist in coordinating site activities, installations, testing, commissioning, inspections, and project handovers where required.
• Follow up with vendors and contractors on material delivery, manpower deployment, work progress, and project-related commitments.
• Support procurement and commercial activities by coordinating quotations, purchase orders, delivery schedules, and supporting documents.
• Identify potential project delays, issues, and risks and elevate them to the Project Manager for appropriate action.
• Assist in tracking project costs and ensuring project activities remain within the approved budget.
• Ensure project activities comply with company policies, safety requirements, technical specifications, and relevant standards.
• Coordinate project close-out activities, including documentation, testing and commissioning records, as-built drawings, handover documents, and defect rectification.
• Perform other project coordination and administrative duties as assigned by the Project Manager.

Skills

Project coordination

Stakeholder management

Communication

Time management

Organizational skills

MS Office

Project management tools

Travel willingness

Mandarin proficiency

Education

Diploma or Degree in Project Management, Engineering, Business Administration, IT, or related field

Tools

Microsoft Project

ClickUp

Trello

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Coordinate day-to-day project activities and ensure tasks are progressing according to the approved project plan and timeline.
• Assist the Project Manager in planning project schedules, milestones, deliverables, resources, and required documentation.
• Coordinate with internal departments, contractors, vendors, consultants, and customers to ensure project requirements are clearly communicated and followed up.
• Monitor project progress and provide regular updates on milestones, deliverables, issues, risks, and outstanding actions.
• Organise and attend project meetings, prepare meeting agendas and minutes, and follow up on action items.
• Maintain accurate project documentation, including project plans, schedules, reports, drawings, quotations, purchase orders, permits, and completion records.
• Assist in coordinating site activities, installations, testing, commissioning, inspections, and project handovers where required.
• Follow up with vendors and contractors on material delivery, manpower deployment, work progress, and project-related commitments.
• Support procurement and commercial activities by coordinating quotations, purchase orders, delivery schedules, and supporting documents.
• Identify potential project delays, issues, and risks and elevate them to the Project Manager for appropriate action.
• Assist in tracking project costs and ensuring project activities remain within the approved budget.
• Ensure project activities comply with company policies, safety requirements, technical specifications, and relevant standards.
• Coordinate project close-out activities, including documentation, testing and commissioning records, as-built drawings, handover documents, and defect rectification.
• Perform other project coordination and administrative duties as assigned by the Project Manager.

Requirements

• Minimum Diploma or Degree in Project Management, Engineering, Business Administration, Information Technology, or a related field.
• 2–4 years of experience in project coordination, project administration, engineering coordination, or a related role.
• Experience in telecommunications, network infrastructure, data centre, ICT, construction, or engineering projects will be an added advantage.
• Good organisational, coordination, and time-management skills.
• Strong communication and interpersonal skills with the ability to coordinate multiple stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with project management tools such as Microsoft Project, ClickUp, Trello, or similar platforms is an advantage.
• Able to manage multiple tasks, priorities, and deadlines effectively.
• Strong attention to detail and documentation skills.
• Able to work independently while also working effectively as part of a project team.
• Mandarin proficiency is an added advantage.
• Willing to travel to project sites when required.