Project Coordinator: Admin & Finance for Construction

CBRE; Petaling Jaya; On-site; MYR 36,000 - 54,000; Full time

Job summary

CBRE is seeking a Project Coordinator to provide administrative and financial support to the project management team in Malaysia. You will help prepare project documentation, manage commitment escalations, process invoices and payment applications, and assist with financial reconciliations throughout the project lifecycle.

The role requires up to 2 years of related experience and a strong command of MS Office.

Qualifications

• High School Diploma or Bachelor’s degree with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications, and assist with project administration tasks.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

Skills

Microsoft Office

Communication

Organizational skills

Basic math

Attention to detail

Education

High School Diploma

Bachelor’s degree (or related)

Job description

CBRE is seeking a Project Coordinator to provide administrative and financial support to the project management team in Malaysia. You will help prepare project documentation, manage commitment escalations, process invoices and payment applications, and assist with financial reconciliations throughout the project lifecycle.

The role requires up to 2 years of related experience and a strong command of MS Office.