Contract Support Specialist - Finance & Operations

CBRE Asia Pacific; Ipoh; On-site; MYR 42,000 - 65,000; Full time

Job summary

CBRE Asia Pacific in Ipoh, Malaysia is seeking a Contract Support Associate to provide customer service and admin support for a large Business Unit. This role handles contract delivery, invoicing, and reporting to ensure performance targets are met.

You will review invoices, coordinate vendors, and support HSE compliance with accurate documentation and monthly contract reviews. A 3–4 year track record and strong MS Office skills are required.

Qualifications

• 3–4 years of related experience in admin/finance or contract support.
• Solid understanding of processes and concepts within own function.
• Ability to communicate complex content concisely and logically.
• Advanced math skills for percentages, discounts and markups.
• Proficiency with MS Office and data handling.

Responsibilities

• Respond to client inquiries and ensure timely, quality service delivery.
• Understand contract scope and ensure work aligns with it.
• Act as financial and operations systems champion for cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works.
• Review invoices and code costs, manage quotations and purchase orders.
• Review and approve maintenance billing and projects per contracts.
• Provide monthly reporting support for Contract and BU reviews.
• Assist with HSE compliance and maintain QHSE documentation.
• Analyze data to solve complex problems and suggest process improvements.

Skills

Customer service

Administrative support

Contract management

Financial reporting

Invoicing & billing

MS Office suite

Data analysis

Education

High School Diploma or GED

Tools

Microsoft Office

Billing software

Job description

CBRE Asia Pacific in Ipoh, Malaysia is seeking a Contract Support Associate to provide customer service and admin support for a large Business Unit. This role handles contract delivery, invoicing, and reporting to ensure performance targets are met.

You will review invoices, coordinate vendors, and support HSE compliance with accurate documentation and monthly contract reviews. A 3–4 year track record and strong MS Office skills are required.