Project and Order Fullfillment Coordinator

Cortex Robotics; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a Project and Order Fulfillment Coordinator to guide project teams from kickoff, interpret client requirements, and schedule materials. You will build timelines, track progress, and ensure on-time delivery.

You will manage end-to-end order fulfillment, liaise with procurement and logistics, maintain documentation, and report status to management while addressing risks and client needs.

Qualifications

• Degree required in Electrical/Electronic, Mechanical, Mechatronics or Business Administration.
• 1–2 years in project coordination or related fields.
• PMP certification is an advantage; supply chain certification is an advantage.

Responsibilities

• Lead project kickoff based on client requirements and build timelines.
• Create and update Gantt charts and status reports.
• Monitor schedules and resolve delays.
• Conduct regular project meetings.
• Prepare feasibility reports and communicate with clients.
• Coordinate end-to-end order fulfillment and liaise with procurement.
• Ensure documentation complies with policy and client requirements.
• Travel to vendor sites may be required.

Skills

Project coordination

Order fulfillment

Supply chain

Multitasking

Education

Bachelor's Degree in Electrical/Electronic

Bachelor's Degree in Mechanical

Bachelor's Degree in Mechatronics

Bachelor's Degree in Business Administration

Tools

MS Office

Microsoft Project

ERP / Order management systems

SOLIDWORKS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Project and Order Fullfillment Coordinator

• Drive and guide the project team at project kickoff by correctly interpreting client requirements, listing required materials, building the project timeline, and delegating tasks to team members.
• Generate and update the project Gantt Chart / Status Report by collecting, analysing, and summarising task allocation from each team member, and recommending corrective actions as required.
• Monitor and oversee the project schedule by reviewing progress, coordinating team members' activities and tasks, and resolving issues that risk delaying the project.
• Conduct project meetings with team members weekly/monthly or as needed to review status and address pending issues.
• Compile and submit project status reports to Management on a weekly/monthly basis or as needed, flagging any risk of delay to delivery.
• Perform overall quality control of project work (schedule, plans, personnel performance) to prevent delivery delays.
• Attend to client inquiries, interpret their needs, represent the company in the field, and prepare feasibility reports as required.
• Act as the primary point of contact for the project team and other stakeholders.

B. ORDER FULFILLMENT

• Coordinate the end-to-end order fulfillment cycle — from Purchase Order (PO) receipt through material dispatch — to ensure accuracy and timeliness.
• Liaise with the warehouse/logistics function to schedule and confirm timely dispatch of materials and finished items.
• Verify that items and quantities received against each PO fulfill the client's stated requirements before releasing for project use.
• Monitor inventory/stock availability against project material requirements and flag shortfalls early to Procurement.
• Manage order discrepancies, returns, and exceptions, and expedite resolution with Procurement, sub-contractors, or suppliers.
• Maintain order status visibility for internal stakeholders and, where required, communicate order/delivery status directly to clients.

C. PROCUREMENT & DOCUMENTATION

• Liaise with the internal Procurement Department to expedite requisition of materials/items, or with sub-contractors for outsourced tasks, to ensure on‑time project delivery.
• Receive Purchase Orders (PO) from Procurement and verify that items acquired fulfill client requirements.
• Prepare Work Orders (WO) and Bills of Material (BOM).
• Ensure all documentation and work procedures strictly comply with Company policy and customer requirements for quality of work.

D. GENERAL

• Undertake other related tasks and duties as assigned by superior.

JOB REQUIREMENTS

EDUCATION

• Bachelor's Degree in any of the following discplines : Electrical/Electronic, Mechanical, or Mechatronics or Business Administration.

EXPERIENCE

• 1–2 years in project coordination, order fulfillment, or supply chain within a related field.

CERTIFICATIONS

• PMP Certification an advantage; Supply Chain certification an advantage.

TECHNICAL SKILLS

• Proficient in MS Office and project management tools (e.g. Microsoft Project). Familiarity with ERP/order management systems. Experience with SOLIDWORKS an added advantage.

SOFT SKILLS

• Strong stakeholder management and communication; multitasking; problem-solving under schedule pressure.

LANGUAGE

• Proficiency in English and Mandarin required; Bahasa Malaysia an advantage.

OTHER

• Preferably FEMALE candidates.
• Willingness to travel for vendor site visits; valid driving license an advantage.