Purchasing & Logistics Executive

Ecogarden Landscape; Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

Ecogarden Landscape is seeking a capable Procurement & Logistics Officer to join our team in Malaysia. You will manage monthly stock checks, coordinate material deliveries, and prepare purchase orders aligned with company procedures.

Strong SQL familiarity and a diploma in business administration or procurement are required. You will liaise with site supervisors, monitor vehicle and fuel management, and maintain accurate records.

Qualifications

• Diploma in Business Administration or procurement-related field is required.
• Minimum 3 years of relevant work experience.
• Proficiency with SQL software and basic data handling.

Responsibilities

• Conduct monthly stock checks for all project sites and reconcile inventory discrepancies.
• Coordinate delivery, collection, and distribution of materials, equipment, machinery, and tools with Site Supervisors.
• Prepare Purchase Orders and ensure proper authorization and procurement compliance.
• Source quotations, compare prices and quality, negotiate terms for best value.
• Monitor renewal of vehicle insurance, roadtax, and inspections to ensure compliance.
• Track fuel cards and monitor monthly fuel consumption for anomalies.
• Oversee drivers' GPS locations and update duty rosters for efficient deployment.
• Maintain stock levels and coordinate replenishment to prevent shortages or overstocking.
• Prepare and submit weekly/monthly reports on purchasing, inventory, logistics, and vehicle utilization.
• Maintain filing for purchasing, logistics, inventory, and admin records.

Skills

English

Bahasa Malaysia

Integrity

Education

Diploma in Business Administration/Procurement

Tools

SQL

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Conduct monthly stock checks for all project sites and reconcile any inventory discrepancies.
• Coordinate with Site Supervisors on the delivery, collection, and distribution of materials, equipment, machinery, and tools to ensure timely site operations.
• Prepare Purchase Orders (PO) and ensure all purchases are properly authorized and comply with company procurement procedures.
• Source quotations from suppliers, compare prices and product quality, negotiate the best commercial terms, and recommend cost-saving opportunities without compromising quality.
• Monitor the renewal of all company motor vehicle (MV) insurance, roadtax, Puspakom inspection and other insurance policies to ensure timely renewal and compliance.
• Monitor Shell fuel card transactions and monthly fuel consumption. Verify fuel usage records and investigate any unusual or excessive fuel consumption.
• Monitor drivers' GPS locations during working hours and prepare or update the drivers' duty roster to ensure efficient deployment and accountability.
• Monitor inventory levels and maintain adequate stock for operational requirements. Coordinate replenishment to prevent shortages or overstocking.
• Prepare and submit weekly and monthly operational reports to Management, including purchasing activities, inventory status, logistics performance, vehicle utilization, fuel consumption, and other assigned reports.
• Maintain proper filing and documentation for all purchasing, logistics, inventory, and administrative records to ensure accuracy and easy retrieval.
• Perform any ad-hoc duties as instructed by Management from time to time.

Requirements:

• Minimum Diploma in Business Administration/Procurement or other related field
• Minimum 3 years of working experience in the related field
• Familiar with SQL software
• Required language(s): English, Bahasa Malaysia (Mandarin is advantage)
• Able to work under pressure and independently
• Possess high level of integrity and discipline
• Hardworking, results-driven and a team player
• Working days: 5.5 days a week (Monday-Saturday)
• KWSP, SOCSO Contribution
• Leave Entitlement e.g: Annual Leave, Medical Leave and etc