Project & Administration Coordinator

MYFutureJobs; Putrajaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

MYFutureJobs is seeking a highly organized and proactive Project & Administration Coordinator to support project coordination, management requirements and day-to-day administrative activities in Putrajaya, Malaysia.

The role acts as a central point between Management and project PICs, ensuring timely delivery of deliverables, accurate documentation and timely follow-ups, while coordinating meetings and preparing relevant reports and minutes.

Qualifications

• Minimum Diploma in Business Administration or related field.
• 2–3 years of relevant working experience in project coordination/administration.
• Experience coordinating multiple projects and tracking deliverables.
• Strong organizational, prioritization and follow-up abilities.
• Proficient in Microsoft Office for reports and presentations.

Responsibilities

• Coordinate assigned projects, initiatives and activities, including timelines, milestones, deliverables and action items.
• Serve as coordination point between Management and project PICs, ensuring information and updates are communicated and followed through.
• Track project progress and conduct regular follow-ups on deadlines, outstanding actions and deliverables.
• Consolidate project updates for Management review and attention.
• Coordinate Management schedules, meetings and key engagements, including preparation of documents and follow-up actions.
• Provide administrative support including correspondence, documentation, reports, presentations, meeting minutes, filing and record management.
• Coordinate with internal teams and branches to support smooth project implementation.
• Perform other project coordination, administrative and ad-hoc assignments as required by Management.

Skills

Organizational skills

Coordination

Communication

Multitasking

Education

Diploma in Business Administration

Tools

MS Office

Job description

Our client is seeking a highly organized and proactive Project & Administration Coordinator to support project coordination, management requirements and day-to-day administrative activities.

The role will serve as a key coordination point between Management and relevant project PICs, ensuring project activities, deliverables, documentation and follow-up actions are managed effectively and completed within the required timelines.

Key Responsibilities:

• Coordinate assigned projects, initiatives and activities, including timelines, milestones, deliverables and action items.
• Serve as a coordination point between Management and project PICs, ensuring information, instructions and updates are communicated and followed through.
• Track project progress and conduct regular follow-ups on deadlines, outstanding actions and deliverables.
• Consolidate project updates, issues and action items for Management review and attention.
• Coordinate Management schedules, meetings, appointments and key engagements, including preparation of relevant documents and follow-up actions.
• Provide administrative support including correspondence, documentation, reports, presentations, meeting minutes, filing and record management.
• Coordinate with relevant internal teams and branches to support smooth implementation of projects and assigned activities.
• Perform other project coordination, administrative and ad-hoc assignments as required by Management.

Job Requirements:

• Minimum Diploma in Business Administration, Management, Project Management, Office Management, Secretarial Studies or a related field.
• Minimum 2–3 years of relevant working experience in project coordination, administration, management support or a related role. This is a mandatory requirement.
• Experience coordinating multiple projects, activities or assignments and tracking deliverables against timelines.
• Strong organizational skills with the ability to manage multiple priorities, deadlines and follow-up actions.
• Good coordination and communication skills with the ability to liaise professionally with Management, project PICs and internal stakeholders.
• Proactive, detail-oriented and systematic in managing project follow-ups, documentation and administrative requirements.
• Able to work independently while collaborating effectively in a fast-paced team environment.
• Proficient in Microsoft Office applications, particularly for preparing reports, presentations, documents and records.

Ideal Candidate

We are looking for someone who is structured, dependable and strong in follow-through — someone who can keep multiple projects and action items organised, ensure deadlines are not missed, and provide reliable coordination support to Management.

Only shortlisted candidates will be contacted for the next stage of the hiring process.