Admin Executive / Coordinator

PEMBINAAN TAJRI SDN BHD; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

PEMBINAAN TAJRI SDN BHD is seeking a responsible Admin Executive / Coordinator to support day-to-day office administration, HR coordination, project documentation and general operational activities in Malaysia.

The role requires Diploma/Degree in Business Administration/Management/HR, 1–3 years of relevant experience, strong MS Office skills, excellent communication, and the ability to manage multiple tasks with accuracy and deadlines. Fresh graduates are welcome to apply.

Qualifications

• Diploma or degree in Business Administration, Management, HR or related field.
• 1–3 years of relevant experience in administration, coordination or HR support is preferred.
• Fresh graduates with relevant qualifications are welcome to apply.
• Experience in the construction, engineering or related industry is an advantage.

Responsibilities

• Handle daily office administration and operational support.
• Manage incoming and outgoing correspondence, emails, letters, courier and general office matters.
• Maintain proper hardcopy and softcopy filing and document control.
• Prepare official letters, memos, reports, forms and other company documents.
• Arrange meetings and assist with preparation of meeting materials and minutes.
• Manage office stationery, assets and administrative records.
• Coordinate office tenancy, utilities, maintenance and other office-related matters.
• Monitor company licences, registrations and certificates, including CIDB, TNB Vendor registration and ISO certification.
• Compile and maintain project and company documents for easy retrieval and audit purposes.
• Support HR administration, including recruitment, interview arrangements and candidate follow-up.

Skills

Detail-oriented

Organisational skills

Communication skills

Multitasking

Education

Diploma / Degree in Business Administration/Management/HR

Tools

Microsoft Office

Excel

Word

Job description

We are looking for a responsible, organised and detail-oriented Admin Executive / Coordinator to support our day-to-day office administration, HR coordination, project documentation and general operational activities. The successful candidate will work closely with management and various departments to ensure administrative matters, records and documentation are properly coordinated and maintained.

Key responsibilities

Handle daily office administration and operational support.

Manage incoming and outgoing correspondence, emails, letters, courier and general office matters.

Maintain proper hardcopy and softcopy filing and document control.

Prepare official letters, memos, reports, forms and other company documents.

Arrange meetings and assist with preparation of meeting materials and minutes.

Manage office stationery, assets and administrative records.

Coordinate office tenancy, utilities, maintenance and other office-related matters.

Monitor company licences, registrations and certificates, including CIDB, TNB Vendor registration and ISO certification.

Compile and maintain project and company documents for easy retrieval and audit purposes.

Support HR administration, including recruitment, interview arrangements and candidate follow-up.

About you

Diploma / Degree in Business Administration, Management, Human Resources or a related field.

1–3 years of relevant experience in administration, coordination or HR support is preferred.

Experience in the construction, engineering or related industry is an advantage.

Good knowledge of Microsoft Office, particularly Excel and Word.

Good written and verbal communication skills.

Strong organisational and coordination skills.

Detail-oriented with good document management skills.

Able to work independently and manage multiple tasks.

Responsible, proactive and able to meet deadlines.

Fresh graduates with relevant qualifications are welcome to apply.