Project coordinator

OBRISE SOLUTIONS HOLDINGS SDN BHD; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

OBRISE SOLUTIONS HOLDINGS SDN BHD in Selangor is seeking an experienced Project Coordinator to join our ICT team. You will support delivery of technology projects, coordinate with project managers, stakeholders and cross-functional teams to keep initiatives on time and within budget.

The role emphasizes maintaining project documentation, meetings, progress tracking, and reporting to senior management. Ideal candidates have 2–3 years in similar roles, strong organizational and communication

Qualifications

• Assist project managers with planning, scheduling and coordination of technology projects from initiation through to completion.
• Maintaining comprehensive project documentation, including project plans, status reports and meeting minutes.
• Scheduling and coordinating project meetings, preparing agendas and distributing communications to all stakeholders.
• Monitoring project progress against timelines and budgets, tracking milestones and identifying risks or issues that may impact delivery.
• Supporting the coordination of resources, equipment and materials required for project execution.
• Liaising between project teams, business units and external vendors to facilitate effective communication and collaboration.
• Assisting with project budget tracking, expense reporting and resource allocation.
• Maintaining project management systems and databases to ensure accurate and current project information.
• Supporting the preparation of project status updates and presentations for senior management and stakeholders.
• Contributing to process improvements and best practice implementation within the project management function.

Responsibilities

• Assist project managers with planning, scheduling and coordination of technology projects from initiation through to completion.
• Maintain comprehensive project documentation and status reports.
• Schedule and coordinate project meetings, prepare agendas and distribute stakeholder communications.
• Monitor timelines and budgets, track milestones and identify risks affecting delivery.
• Coordinate resources and equipment for project execution.
• Liaise between project teams, business units and external vendors for effective communication.
• Assist with budget tracking, expense reporting and resource allocation.
• Maintain project management systems and databases with accurate information.
• Prepare status updates and presentations for senior management.
• Contribute to process improvements and best practices in PM.

Skills

Time management

Communication

Organisational skills

Problem solving

Team player

Attention to detail

Stakeholder engagement

Multitasking

Tools

Microsoft Project

Jira

Asana

Excel

PowerPoint

Job description

About the role We are seeking an experienced Project Coordinator to join our Information & Communication Technology team based in Selangor. This is a pivotal role that will support the delivery of technology projects and initiatives across our organisation. As Project Coordinator, you will work closely with project managers, stakeholders and cross-functional teams to ensure projects are executed efficiently, on time and within budget. This role is essential to maintaining project momentum and ensuring all project deliverables meet our quality standards and strategic objectives.

What you'll be doing

• Assisting project managers with the planning, scheduling and coordination of technology projects from initiation through to completion
• Maintaining comprehensive project documentation, including project plans, status reports, meeting minutes and other administrative records
• Scheduling and coordinating project meetings, preparing agendas and distributing communications to all stakeholders
• Monitoring project progress against timelines and budgets, tracking milestones and identifying risks or issues that may impact delivery
• Supporting the coordination of resources, equipment and materials required for project execution
• Liaising between project teams, business units and external vendors to facilitate effective communication and collaboration
• Assisting with project budget tracking, expense reporting and resource allocation
• Maintaining project management systems and databases to ensure accurate and current project information
• Supporting the preparation of project status updates and presentations for senior management and stakeholders
• Contributing to process improvements and best practice implementation within the project management function

What we're looking for

• Minimum 2-3 years' experience as a Project Coordinator, Project Administrator or in a similar project support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills with the ability to engage with stakeholders at all levels
• Proficiency in project management tools and software, such as Microsoft Project, Jira, Asana or similar platforms
• Solid understanding of project management methodologies, including familiarity with Agile, Waterfall or hybrid approaches
• Competency in Microsoft Office Suite, particularly Excel and PowerPoint for reporting and presentations
• Strong attention to detail with the ability to maintain accuracy in documentation and record-keeping
• Proactive approach to problem-solving and the ability to work independently and as part of a team
• Experience working in the technology or Information & Communication Technology sector is highly desirable
• A relevant qualification such as PRINCE2, PMI or equivalent project management certification would be advantageous