Project Coordinator (Store Design & Construction)

SERVAUTO SDN. BHD.; Kuala Lumpur; On-site; MYR 72,000 - 96,000; Full time

Benefits offered by this job

Opportunity to work in a fast-paced,成长

Job summary

SERVAUTO SDN. BHD. is seeking a highly organised Project Coordinator Executive / Senior Executive to join our Project team in Kuala Lumpur.

You will coordinate activities from planning and site assessment through to material readiness, execution, inspection, and handover, ensuring on-time delivery and compliance with project requirements. The ideal candidate will manage multiple project requirements, maintain trackers, liaise with contractors and vendors, conduct site visits, and support store

Qualifications

• Diploma or Bachelor's Degree in Project Management, Business Administration, Operations Management, Engineering, Construction Management or related field.
• Relevant experience in project coordination, project administration, operations, retail projects, construction or fit-out is advantageous.
• Strong organisational and time management skills with the ability to manage multiple projects and priorities.
• Good communication and interpersonal skills to work with internal teams, contractors and vendors.

Responsibilities

• Coordinate and monitor project activities from planning through to execution and handover.
• Maintain project trackers, timelines, milestones and action items for clear progress visibility.
• Follow up with contractors, vendors and stakeholders on progress and outstanding matters.
• Identify risks, delays and issues and escalate to the manager with updates.
• Coordinate activities to meet milestones within the approved timeline.

Skills

Organisation

Time management

Stakeholder coordination

Communication

Attention to detail

Multitasking

Education

Bachelor’s or Diploma in Project Management/Business Administration/Operations Management/Engineering/Construction

Tools

Microsoft Office

Excel

PowerPoint

Job description

We are looking for a highly organised and proactive Project Coordinator Executive / Senior Executive to join our Project team.

In this role, you will be responsible for coordinating project activities from planning and site assessment through to material readiness, project execution, inspection, handover, and store opening. You will work closely with internal teams, contractors, vendors, and other stakeholders to ensure projects are delivered on time, efficiently, and in accordance with project requirements.

The ideal candidate is a strong coordinator with excellent follow-up skills, attention to detail, and the ability to manage multiple project requirements simultaneously.

Key Responsibilities

Project Coordination & Execution

Coordinate and monitor project activities throughout the project lifecycle to ensure timely and effective execution.

Maintain and update project trackers, timelines, milestones, and action items to provide clear visibility of project progress.

Follow up closely with contractors, vendors, and relevant stakeholders on project progress and outstanding matters.

Identify potential project risks, delays, and issues, and elevate them to the relevant manager with appropriate updates.

Coordinate project activities to ensure key milestones are achieved according to the approved timeline.

Support project inspection, handover, and store opening activities to ensure operational readiness.

Site & Stakeholder Coordination

Conduct site visits to gather and verify site information, requirements, measurements, photos, and other relevant project details.

Coordinate with internal teams to communicate site requirements and provide accurate information required for project planning and execution.

Liaise with contractors and vendors to obtain quotations and follow up on project-related requirements.

Maintain clear and timely communication with internal and external stakeholders throughout the project lifecycle.

Coordinate and follow up on outstanding action items to ensure issues are resolved within the required timeline.

Material Planning & Inventory Management

Coordinate project material requirements based on approved project plans, quotations, and site requirements.

Prepare and maintain material and SKU working sheets to support project ordering and inventory planning.

Work closely with the Warehouse team to verify stock availability and project material requirements.

Monitor material availability and readiness to ensure required items are available for project execution.

Review and rationalise project order quantities to maximise the utilisation of available warehouse inventory.

Monitor and update SKU requirements regularly to support accurate project ordering and material planning.

Project Documentation & Reporting

Maintain accurate and up-to-date project documentation, trackers, records, and supporting materials.

Prepare project updates and reports for management review when required.

Ensure relevant project information, quotations, material requirements, and project records are properly maintained.

Provide timely updates on project progress, outstanding items, risks, and material readiness.

Key Performance Areas

Success in this role will be measured by your ability to:

Deliver projects within agreed timelines and milestones.

Ensure effective coordination and follow-up across multiple stakeholders.

Maintain accurate project documentation and progress tracking.

Ensure project materials and SKUs are available and ready when required.

Optimise utilisation of available warehouse inventory.

Identify and elevate project risks and delays in a timely manner.

Support smooth project inspection, handover, and store opening.

Requirements

Diploma or Bachelor's Degree in Project Management, Business Administration, Operations Management, Engineering, Construction Management, or a related discipline.

Relevant experience in project coordination, project administration, operations, retail projects, construction, fit-out, or a related field will be an advantage.

Strong organisational and time management skills, with the ability to manage multiple projects and priorities.

Strong follow-up and stakeholder coordination skills.

Good communication and interpersonal skills, with the ability to work effectively with internal teams, contractors, and vendors.

Strong attention to detail and ability to maintain accurate project records.

Proficient in Microsoft Office, particularly Excel and PowerPoint.

Ability to work independently while also collaborating effectively within a cross-functional team.

Willingness to conduct site visits and support project activities when required.

What We Offer

Opportunity to work in a fast-paced and growing organisation.

Exposure to end-to-end project coordination and cross-functional stakeholder management.

Opportunity to work closely with internal teams, contractors, vendors, and operational stakeholders.

A dynamic working environment with opportunities to develop your project management and operational capabilities.