Admin PMO

MFTECH GLOBAL (M) SDN. BHD.; Ayer Keroh; On-site; MYR 33,000 - 50,000; Full time

Job summary

MFTECH GLOBAL (M) SDN. BHD. is seeking an Admin, Project Management Office (PMO) to provide administrative, documentation, and coordination support for project activities in Malaysia. The role ensures proper organization of project records and progress tracking.

You will maintain project files, update dashboards, coordinate with departments, prepare meeting documents, and help the PMO team meet deadlines. Fresh graduates welcomed; diploma or degree preferred.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Project Management, Management, or related field.
• Fresh graduates are encouraged to apply.
• Experience in administration, project coordination, or documentation will be an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Good documentation, filing, and record management skills.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to follow up on pending matters.
• Able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team.
• Administrative and documentation management.
• Project tracking and follow-up.
• Good organizational and coordination skills.
• Strong attention to detail and accuracy.
• Good communication and teamwork.
• Responsible, proactive, and able to manage multiple priorities.

Responsibilities

• Maintain and organize project files, records, reports, contracts, and supporting documents.
• Update project progress, timelines, milestones, and status in the Project Dashboard.
• Monitor important project deadlines and follow up on outstanding actions or documentation.
• Coordinate with Business Development, Procurement & Sourcing, Account, Operations, and other relevant departments on project updates.
• Assist in preparing project reports, letters, forms, meeting documents, and other supporting documentation.
• Arrange project meetings, prepare meeting minutes, and follow up on agreed action items.
• Track project delivery, installation, testing, commissioning, training, and customer acceptance documentation.
• Assist in compiling documents for project claims, completion, and close-out.
• Manage departmental filing, correspondence, schedules, calendars, and general administrative matters.
• Coordinate document submission, signatures, approvals, and circulation to relevant parties.
• Support the PMO Manager and project team with other administrative and project-related tasks when required.

Skills

Communication skills

Coordination

Documentation management

Multitasking

Teamwork

Education

Diploma or Bachelor’s Degree in Business Administration, Project Management, Management, or related field

Tools

Microsoft Office

Excel

Word

Job description

We are looking for an Admin, Project Management Office (PMO) to provide administrative, documentation, and coordination support for project activities. The role is responsible for maintaining project records, updating project progress, monitoring timelines, following up on pending actions, and supporting the PMO team to ensure project information and documentation are properly organized throughout the project lifecycle.

Key Responsibilities

Maintain and organize project files, records, reports, contracts, and supporting documents.

Update project progress, timelines, milestones, and status in the Project Dashboard.

Monitor important project deadlines and follow up on outstanding actions or documentation.

Coordinate with Business Development, Procurement & Sourcing, Account, Operations, and other relevant departments on project updates.

Assist in preparing project reports, letters, forms, meeting documents, and other supporting documentation.

Arrange project meetings, prepare meeting minutes, and follow up on agreed action items.

Track project delivery, installation, testing, commissioning, training, and customer acceptance documentation.

Assist in compiling documents for project claims, completion, and close-out.

Manage departmental filing, correspondence, schedules, calendars, and general administrative matters.

Coordinate document submission, signatures, approvals, and circulation to relevant parties.

Support the PMO Manager and project team with other administrative and project-related tasks when required.

Requirements

Diploma or Bachelor’s Degree in Business Administration, Project Management, Management, or related field.

Fresh graduates are encouraged to apply.

Experience in administration, project coordination, or documentation will be an added advantage.

Proficient in Microsoft Office, especially Excel and Word.

Good documentation, filing, and record management skills.

Good communication and coordination skills.

Detail-oriented, organized, and able to follow up on pending matters.

Able to manage multiple tasks and meet deadlines.

Able to work independently and as part of a team.

Administrative and documentation management.

Project tracking and follow-up.

Good organizational and coordination skills.

Strong attention to detail and accuracy.

Good communication and teamwork.

Responsible, proactive, and able to manage multiple priorities.