Project Admin & Site Coordination Specialist

Multilink Tech Engineering Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 51,000; Full time

Job summary

Multilink Tech Engineering Sdn Bhd in Kuala Lumpur is seeking a diligent administrative coordinator to support the Project Department and site team across documentation, permit admin, and procurement processes. You will maintain project records, assist with permits for foreign workers, track equipment and attendance, and liaise with engineers, suppliers, and workers to keep operations running smoothly.

Fresh graduates are welcome; Diploma holders preferred; strong Excel/Word skills and basic

Qualifications

• Diploma in Management/Business or related field is required.
• Proficient in Microsoft Excel & Word; Autocount knowledge is an advantage.
• 1-2 years in administrative role in electrical/construction is a plus.

Responsibilities

• Provide administrative and coordination support to the Project Department and site team
• Assist in preparing, organizing, and maintaining project-related documents, records, reports, and correspondence
• Coordinate with Project Engineers, Site Supervisors, suppliers, workers, and other relevant parties to ensure smooth project operations
• Assist in tracking project documentation, deadlines, submissions, and follow-up matters
• Assist in the application, renewal, transfer, and cancellation of work permits for foreign workers
• Maintain an up-to-date database and records of workers' passports, work permits, medical insurance, medical check-ups, and CIDB Green Card
• Maintain an updated register of company/site equipment, tools, and testing instruments
• Coordinate with Site Supervisors to collect and verify daily worker attendance records
• Assist in obtaining quotations for project materials, tools, and equipment and prepare and issue Purchase Orders
• Handle filing, data entry, scanning, photocopying, and other administrative duties related to project operations

Skills

Excel

Word

Interpersonal skills

Education

Diploma in Management/Business

Tools

Autocount

Job description

Multilink Tech Engineering Sdn Bhd in Kuala Lumpur is seeking a diligent administrative coordinator to support the Project Department and site team across documentation, permit admin, and procurement processes. You will maintain project records, assist with permits for foreign workers, track equipment and attendance, and liaise with engineers, suppliers, and workers to keep operations running smoothly.

Fresh graduates are welcome; Diploma holders preferred; strong Excel/Word skills and basic