Project Admin & Documentation Specialist

Adnex Interior Solution; Selangor; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Career development opportunities

Flexible working arrangements

Job summary

Adnex Interior Solution Sdn Bhd in Malaysia is seeking an administrative assistant to support the Project Manager and team with project correspondence and documentation control. The role requires a Diploma with 1–2 years' related experience, familiarity with interior design fit-out or construction, and strong English and Bahasa Melayu communication.

Proactive, organized, and able to multitask under pressure are essential.

Qualifications

• Diploma or equivalent with 1–2 years of relevant experience.
• Experience in Interior Design Fit Out or Construction is a plus.
• Knowledge of administration and clerical work.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong spoken and written communication in English and Bahasa Melayu.
• Good interpersonal skills and ability to work with all levels of management.
• Organized, proactive, and able to multitask under pressure.
• Must have own transport.

Responsibilities

• Prepare and manage project correspondence for the Project Manager and team.
• Develop and maintain project documentation control system.
• Conduct office and site audits to verify document compliance.
• Assist in project logistics coordination and waste management.
• Review and improve administrative procedures for efficiency.
• Assist in compiling weekly project reports and presentations.
• Perform ad hoc secretarial duties for the project team.
• Coordinate project-related events, meetings, and training.
• Support compliance with HSE standards and escalate non-conformance.
• Maintain HSE files, records, and audit-ready documentation.

Skills

Communication skills

MS Office proficiency

Bilingual English & Malay

Education

Diploma or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Adnex Interior Solution Sdn Bhd in Malaysia is seeking an administrative assistant to support the Project Manager and team with project correspondence and documentation control. The role requires a Diploma with 1–2 years' related experience, familiarity with interior design fit-out or construction, and strong English and Bahasa Melayu communication.

Proactive, organized, and able to multitask under pressure are essential.