PROJECT & SALES COORDINATOR

Armsmotion sdn bhd; Kuala Lumpur; On-site; MYR 45,000 - 74,000; Full time

Job summary

Armsmotion Sdn Bhd in Sungai Besi, Kuala Lumpur, is seeking an experienced Project & Sales Coordinator to support project coordination, sales administration, customer communication and daily operations. You will coordinate between office and site teams, manage project documents (POs, VO, DO), quotations, orders and delivery notes, and liaise with suppliers and customers to ensure timely execution.

The ideal candidate holds a Diploma, has 2–3 years in project or sales coordination, strong MS

Qualifications

• Diploma in Engineering, Engineering Technology, Business Administration or related field.
• 2–3 years of relevant project or sales coordination experience preferred.
• Strong MS Office skills, especially Excel and Word; good command of English and Bahasa Malaysia.

Responsibilities

• Coordinate ongoing projects with project, technical, operations and site teams.
• Maintain project-related documents, records, schedules and reports.
• Handle sales documents: quotations, sales orders, invoices, delivery orders.
• Communicate with customers and suppliers regarding orders, deliveries and payments.
• Assist in billing processes and keep records up to date.
• Support management with administrative and coordination tasks.

Skills

Microsoft Office

Excel

Word

Communication

Education

Diploma in Engineering

Job description

Armsmotion Sdn Bhd is looking for an experienced, organized, and responsible Project & Sales Coordinator to support the company’s project coordination, sales administration, customer communication and daily operational activities.

Location: Sungai Besi, Kuala Lumpur
Working Hours: Monday to Saturday, 10:00 AM – 7:00 PM

Job Scope

Project & Operations Coordination

Coordinate and follow up on ongoing projects with project, technical, operations, and site teams.

Maintain and update project-related documents, records, schedules, and reports.

Monitor project progress and follow up on pending tasks, materials, deliveries, and documentation.

Coordinate between office and site teams to ensure smooth project operations.

Assist in preparing and managing project-related documents, including Purchase Orders (PO), Variation Orders (VO), delivery documents, and other supporting documentation.

Liaise with suppliers, subcontractors, logistics, and internal teams when required.

Follow up on project requirements, materials, deliveries, and other operational matters.

Ensure project documents and records are properly maintained and updated.

Prepare and manage sales-related documents such as quotations, sales orders, invoices, and Delivery Orders (DO).

Communicate with customers through email and phone calls regarding quotations, orders, deliveries, payments, and other sales matters.

Follow up with customers on quotations, pending orders, payments, and delivery arrangements.

Handle customer inquiries regarding products, pricing, delivery status, and other sales-related matters.

Coordinate with the relevant technical or project team when technical information is required.

Monitor the status of sales orders from quotation through delivery and completion.

Coordinate with operations, warehouse, logistics, and project teams for order fulfilment and delivery arrangements.

Assist the sales team in preparing documents, updating customer records, and following up on sales activities.

Administrative Support

Maintain proper filing and documentation for project and sales activities.

Update records, reports, and tracking sheets using Microsoft Excel and other relevant systems.

Assist in billing processes and preparation of supporting documents.

Ensure all project and sales records are accurate, complete, and up to date.

Perform general administrative and coordination tasks as required.

Carry out other duties and responsibilities assigned by the management.

Requirements

Minimum Diploma in Engineering, Engineering Technology, Business Administration, Management, Sales & Marketing or any related field.

2–3 years of relevant working experience is preferred, particularly in project administration, project coordination, technical administration, sales coordination, procurement, construction, engineering or related industries.

Candidates with a technical / engineering background and relevant coordination or administrative experience are highly encouraged to apply.

Experience in sales is an advantage but not mandatory, provided the candidate is willing to handle sales coordination and customer follow-up.

Fresh graduates with relevant internship experience and a strong technical background may also be considered.

Good working knowledge of Microsoft Office, especially Microsoft Excel and Word.

Good command of English and Bahasa Malaysia, both written and verbal.

Good communication and interpersonal skills, with the ability to communicate professionally with customers, suppliers, and internal teams.

Strong organizational and coordination skills.

Detail-oriented, responsible, proactive, and able to follow up on tasks independently.

Able to manage multiple tasks and meet deadlines.

Able to work effectively both independently and as part of a team.

Willing to learn and understand the company’s technical products, project requirements, and operational processes.