Project Administrator: Coordination & Docs Lead

Turner International Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Turner International Malaysia Sdn Bhd is seeking a Project Administrator to support the Project Lead and team with day-to-day administrative and coordination tasks. You will manage documentation, communications, and reporting to ensure timely, accurate delivery.

You will liaise between client, consultants, contractors, and internal stakeholders to ensure smooth information flow and robust project execution. Strong MS Word/Outlook skills and 3+ years of office experience are required.

Qualifications

• Min 3 years’ experience in general office responsibilities.
• Proficient in Word/Outlook; Excel/PowerPoint helpful.
• Ability to work independently and as part of a team.
• Professional attitude with strong interpersonal skills.
• Time management and proactive planning.

Responsibilities

• Act as the primary administrative assistant to the Project Lead, ensuring efficient project administration.
• Prepare, proofread, and manage project documents and correspondence.
• Maintain a structured filing system for all project documents.
• Receive, screen, and track confidential correspondences and packages.
• Coordinate schedules, meetings, and activities of the project team.
• Attend meetings, record notes, and distribute to stakeholders.
• Monitor progress through trackers and assist with follow-ups.
• Generate monthly project reports and compile timesheets and quotations.
• Provide logistical support for travel and project events.
• Coordinate HR administrative matters within the project team.

Skills

Time management

Communication

Team collaboration

Independent worker

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Turner International Malaysia Sdn Bhd is seeking a Project Administrator to support the Project Lead and team with day-to-day administrative and coordination tasks. You will manage documentation, communications, and reporting to ensure timely, accurate delivery.

You will liaise between client, consultants, contractors, and internal stakeholders to ensure smooth information flow and robust project execution. Strong MS Word/Outlook skills and 3+ years of office experience are required.