Admin Executive (Fresh Graduates are Welcome)

Kanry Search; Dengkil; On-site; MYR 28,000 - 42,000; Full time

Job summary

Kanry Search is seeking an Admin Executive in Malaysia for fresh graduates. You will provide essential administrative support to the operations team, coordinate schedules, maintain records, and ensure documentation accuracy to support daily activities.

The role requires strong communication and interpersonal skills, proficiency with Microsoft Office (especially Excel), and the ability to handle multiple tasks in a fast-paced environment. Fresh graduates are encouraged to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Diploma or degree in Business Administration, Operations Management, Logistics, or related fields.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to operations team to ensure smooth daily activities.
• Coordinate schedules, meetings, and internal activities.
• Maintain records, trackers and documentation.
• Prepare and verify operational documents in line with procedures.
• Coordinate with internal departments and external stakeholders.
• Support operational requirements and improve processes.

Skills

Interpersonal skills

Communication skills

Microsoft Office

Excel

Documentation management

Education

Diploma or Degree in Business Administration/Operations Management/Logistics

Tools

MS Office Suite

Job description

Admin Executive (Fresh Graduates are Welcome)

An established Bursa Malaysia-listed construction and civil engineering group with more than 20 years of industry experience, specialising in earthworks, infrastructure development and civil engineering services.

The Group is involved in major construction activities including site preparation, roadworks, drainage systems, sewerage works and other infrastructure-related projects. It also manages its own fleet of heavy machinery, construction equipment and commercial vehicles to support project operations.

With a strong track record in the Malaysian construction industry and continued business growth, the Group offers employees the opportunity to work within a stable, professional and expanding organisation, with exposure to sizeable infrastructure and construction projects.

Job Responsibilities

Administrative & Operational Support

Provide administrative support to the operations team to ensure smooth and efficient daily activities.

Coordinate operational schedules, meetings, appointments and internal activities.

Support daily operations by maintaining accurate records, trackers and documentation.

Data Management & Documentation

Perform data entry, update operational reports, maintain tracking logs and manage document filing.

Prepare, verify and maintain operational documents in accordance with company procedures.

Ensure accuracy and completeness of operational records for reporting and audit purposes.

Cross-Functional Coordination

Coordinate with internal departments to support operational requirements and workflow execution.

Act as a point of contact for operational updates, follow-ups and general enquiries.

Support communication between operations, suppliers, customers and other stakeholders.

Assist in resolving operational issues and follow up on outstanding matters.

Support improvement initiatives and other administrative tasks assigned by management.

Provide ad hoc operational support to ensure business continuity.

Requirements

Fresh graduates are welcome to apply.

Diploma or Degree in Business Administration, Operations Management, Logistics, or related fields is preferred.

Strong interpersonal and communication skills, with the ability to coordinate professionally with internal teams, suppliers, customers and external stakeholders.

Good organisational and coordination skills, with the ability to manage multiple tasks, follow up effectively and ensure smooth execution of daily activities.

Detail-oriented with strong documentation and record-keeping skills.

Able to work independently, prioritise tasks and support operational requirements in a fast-paced environment.

Proficient in Microsoft Office applications, especially Excel and documentation management.