Project Administration & Coordination Specialist

Brandt International; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Brandt International in Kuala Lumpur is seeking an Administrative Executive / Project Administrator to support the Project Manager with administrative tasks and project coordination. The role involves handling documentation, budgets, PR/PO processes, and daily project operations.

The ideal candidate has a diploma or degree in business or project management, strong English/Bahasa Malaysia skills, and meticulous attention to detail. Proactive and independent work style is preferred.

Qualifications

• Diploma or degree in Business Administration, Management, Project Management, or related field.
• Strong command of English and Bahasa Malaysia, both written and verbal.
• Excellent administrative, organisational, and coordination skills.
• Proactive, responsible, and able to work independently.
• Attention to detail with strong document management.

Responsibilities

• Provide administrative, coordination, and organisational support to the Project Manager.
• Prepare, maintain, and organise project documentation including Bills of Quantities (BQ).
• Maintain and update project budgets and financial records.
• Prepare, process, and manage PR and PO documentation.
• Monitor project expenditure and maintain spending records.
• Identify potential budgetary or financial risks and escalate issues when necessary.
• Ensure all project documentation is properly stored for easy reference.
• Coordinate administrative matters to support day-to-day project operations.
• Carry out other administrative and project-related duties as assigned by the Project Manager.

Skills

Administrative skills

Coordination

Documentation

Attention to detail

Education

Diploma or Degree in Business Administration/Management/Project Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Brandt International in Kuala Lumpur is seeking an Administrative Executive / Project Administrator to support the Project Manager with administrative tasks and project coordination. The role involves handling documentation, budgets, PR/PO processes, and daily project operations.

The ideal candidate has a diploma or degree in business or project management, strong English/Bahasa Malaysia skills, and meticulous attention to detail. Proactive and independent work style is preferred.