Procurement Executive

ELEGANT ASPIRE SDN. BHD.; West Coast Division; On-site; MYR 47,000 - 78,000; Full time

Job summary

Elegant Aspire Sdn. Bhd. in Sabah, Malaysia, seeks a Procurement Executive to manage purchasing activities, supplier coordination, quotation comparison, delivery monitoring, and procurement documentation to support project and business requirements.

The role focuses on cost efficiency, timely delivery, and building strong supplier relationships while working in a fast-paced environment with minimal supervision.

Qualifications

• Diploma or degree in business, management or related field.
• 1–2 years in procurement, purchasing, sourcing or related field.
• Construction industry experience is an advantage.
• QS background is a plus but not required.
• Proficient with PR/PO processes and negotiation.

Responsibilities

• Prepare and issue Purchase Orders (PO) to suppliers.
• Source, compare, and evaluate quotations from suppliers/subcontractors.
• Coordinate with internal departments on purchasing requirements.
• Monitor delivery schedules to ensure timely delivery of goods/materials.
• Maintain procurement documentation and purchasing records.
• Liaise and negotiate with suppliers on pricing, lead times, terms and services.
• Review procurement requirements for cost efficiency and effectiveness.
• Build and maintain relationships with suppliers and vendors.
• Support team with daily operational tasks and ad-hoc assignments.

Skills

Procurement

Negotiation

Supplier coordination

Communication

Time management

Education

Diploma/Degree in Business Administration/Management/Supply Chain

Tools

Microsoft Office

Google Workspace

Job description

The Procurement Executive will be responsible for managing purchasing activities, supplier coordination, quotation comparison, delivery monitoring, and procurement documentation to ensure smooth operational support for project and business requirements.

Requirements & Qualifications

Minimum Diploma or Degree in Business Administration, Management, Supply Chain, Construction Management, or related field.

Minimum 1–2 years of working experience in procurement, purchasing, sourcing, vendor dealing, or related field.

Experience in the construction industry will be an added advantage.

Candidates with Quantity Surveying (QS) background or work experience will have an added advantage.

Familiar with Purchase Requisition (PR), Purchase Order (PO), supplier sourcing, quotation comparison, and negotiation processes.

Proficient in Microsoft Office, Google Workspace, and spreadsheet management.

Good communication skills in English and Bahasa Malaysia.

Strong negotiation, coordination, and communication skills.

Highly organized, meticulous, responsible, and able to work in a fast-paced environment.

Able to work independently with minimum supervision and meet deadlines effectively.

Positive attitude with strong willingness to learn and contribute to the team.

Job Responsibilities

Prepare and issue Purchase Orders (PO) to suppliers and vendors.

Source, compare, and evaluate quotations from suppliers and subcontractors.

Coordinate with internal departments on purchasing requirements.

Monitor and follow up on delivery schedules to ensure timely delivery of goods and materials.

Maintain accurate procurement documentation and purchasing records.

Liaise and negotiate with suppliers on pricing, lead time, terms, and services.

Review procurement requirements to ensure cost efficiency and operational effectiveness.

Ensure accuracy in costing calculations, procurement records, and documentation.

Build and maintain strong working relationships with suppliers and vendors.

Support superior and team members in daily operational tasks and ad-hoc assignments.