Purchasing Executive

MATRIX PARTNER SDN BHD; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

MATRIX PARTNER SDN BHD is seeking a Purchasing Executive to manage purchasing activities for construction projects, source materials and subcontractor services, and ensure timely delivery at optimal cost and quality.

The role involves negotiating terms, evaluating suppliers, coordinating with multiple departments, and maintaining accurate purchasing records. Fluency in English, Bahasa Malaysia and Mandarin supports liaising with diverse stakeholders.

Qualifications

• Diploma/Degree in Purchasing, Procurement, Supply Chain, Business Administration, Construction Management or related field.
• Relevant experience in construction, subcontractor, engineering, M&E, or project-based companies preferred.
• Strong negotiation, communication and supplier-management skills.

Responsibilities

• Handle purchasing activities for construction/project requirements: materials, tools, equipment, and services.
• Source and evaluate suppliers and subcontractors by price, quality, delivery time and reliability.
• Request quotations, compare prices, negotiate terms and prepare purchase orders.
• Coordinate with Project, Site, QS, Store and Finance to understand requirements.
• Ensure purchases meet specifications, quantities and project schedules.
• Monitor purchase orders and follow up to ensure on-time delivery.

Skills

Negotiation skills

Communication skills

Supplier management

Education

Diploma/ Degree in Purchasing or related field

Tools

Excel

Word

SQL

Job description

The Purchasing Executive is responsible for managing the company's purchasing activities, sourcing materials, equipment, subcontractor services, and suppliers to ensure projects receive the required resources on time, at the right cost, and according to the required quality and specifications.

Key responsibilities

Handle purchasing activities for construction/project requirements, including materials, tools, equipment, and services

Source and evaluate suppliers and subcontractors based on price, quality, delivery time, and reliability

Request quotations, compare prices, negotiate terms, and prepare purchase orders

Coordinate with Project, Site, QS, Store, and Finance departments to understand purchasing requirements

Ensure materials and equipment are purchased according to approved specifications, quantities, and project schedules

Monitor purchase orders and follow up with suppliers to ensure on-time delivery

Maintain good relationships with suppliers, subcontractors, and service providers

Check quotations, invoices, delivery orders, and other purchasing documents for accuracy

Negotiate payment terms, delivery schedules, discounts, and other commercial conditions

Maintain proper purchasing records, supplier databases, quotations, and purchase orders

About you

Diploma/Degree in Purchasing, Procurement, Supply Chain, Business Administration, Construction Management, or a related field

Relevant experience in construction, subcontractor, engineering, M&E, or project-based companies is preferred

Good negotiation, communication, and supplier-management skills

Familiar with Microsoft Office, particularly Excel, Word and SQL software

Able to work independently and manage multiple purchase orders and deadlines

Good knowledge of construction materials and suppliers is an advantage

Strong attention to detail and ability to work under pressure

Good command of English, Bahasa Malaysia and Mandarin to liaise with diverse clients, suppliers, or associates