Procurement Executive

Private Advertiser; Ipoh; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Ipoh, Malaysia is seeking a purchasing professional to plan, source, and procure materials, equipment, and services for projects and operations. You will negotiate with suppliers to secure best terms, manage Purchase Orders, and coordinate with contractors, warehouse, and accounts to ensure smooth procurement.

Ideal candidates have a Diploma or Degree in Business Administration or Supply Chain and 3–5 years of purchasing experience in construction, manufacturing, or

Qualifications

• Diploma or Degree in Business Administration, Supply Chain, or related field.
• Knowledge of import processes, including coordination with local authorities, documentation, and compliance requirements.

Responsibilities

• Plan, source, and procure materials, equipment, and services based on project and operational needs.
• Identify, evaluate, and negotiate with suppliers to achieve best terms.
• Develop and maintain relationships with vendors, contractors, and service providers.
• Prepare and issue Purchase Orders (PO) accurately and promptly.
• Monitor supplier performance for quality and on-time delivery.
• Coordinate with contractors, warehouse, and accounts departments to ensure smooth procurement flow.
• Analyze price trends and market conditions to identify cost-saving opportunities.
• Coordinate with local authorities for import permits, exemptions, and compliance.
• Manage shipping activities, including documentation and delivery scheduling.
• Ensure procurement complies with policies, ISO standards, and legal requirements.
• Handle issues related to defects, delays, or disputes with suppliers.
• Maintain records of procurement activities, contracts, and supplier database.
• Undertake ad hoc tasks as assigned by superior or Head of Department.

Skills

Vendor negotiation

Procurement planning

Supplier relationship management

Education

Diploma or Degree in Business Administration, Supply Chain, or related field

Job description

Plan, source, and procure materials, equipment, and services based on project, construction needs and operational needs.

Identify, evaluate, and negotiate with suppliers to achieve the best terms (price, quality, delivery, and payment terms).

Develop and maintain good relationships with vendors, contractors, and service providers.

Prepare and issue Purchase Orders (PO) accurately and promptly.

Monitor supplier performance to ensure compliance with quality and delivery requirements.

Coordinate closely with contractors, warehouse, and accounts departments to ensure smooth procurement flow.

Analyse price trends and market conditions to identify cost‑saving opportunities.

Liaise with local authorities such as the Royal Malaysian Customs Department, Ministry of International Trade and Industry and Malaysian Investment Development Authority for import permits and approvals, duty and Sales Tax (SST) exemptions and etc.

Coordinate and manage shipping activities, including import/export documentation, freight coordination, and delivery scheduling.

Ensure procurement activities comply with company policies, ISO standards, and legal requirements.

Handle any issues related to defective goods, delivery delays, or disputes with suppliers.

Maintain accurate records of procurement activities, contracts, and supplier database.

Undertake any ad hoc tasks as assigned by the superior or Head of Department (HOD).

Minimum Qualifications, Requirements, and Experience

Minimum Diploma or Degree in Business Administration, Supply Chain, or any related field.

Possess with knowledge of import processes, including coordination with local authorities, documentation, and compliance requirements.

3–5 years of experience in a purchasing or procurement role, preferably in construction, manufacturing or industrial sectors.