Purchasing Executive

Matrix Partner Sdn Bhd; Selangor; On-site; MYR 48,000 - 72,000; Full time

Job summary

Matrix Partner Sdn Bhd in Selangor seeks a Purchasing Executive to source materials, equipment and subcontractor services, ensuring on-time delivery and cost efficiency for projects.

You will negotiate terms, issue purchase orders, and collaborate with Project, Site, QS, Store, and Finance teams while maintaining supplier relationships and records.

Qualifications

• Diploma or degree in Purchasing, Procurement, Supply Chain, Business Administration, Construction Management or related field.
• Relevant experience in construction, subcontractor, engineering, M&E, or project-based companies preferred.
• Strong negotiation, communication, and supplier-management skills.
• Proficient with Microsoft Office; SQL knowledge is a plus.

Responsibilities

• Handle purchasing activities for construction/project requirements, including materials, tools, equipment, and services.
• Source and evaluate suppliers and subcontractors based on price, quality, delivery time, and reliability.
• Request quotations, compare prices, negotiate terms, and prepare purchase orders.
• Coordinate with Project, Site, QS, Store, and Finance departments to understand purchasing requirements.
• Ensure materials and equipment are purchased according to approved specifications, quantities, and project schedules.
• Monitor purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain good relationships with suppliers, subcontractors, and service providers.
• Check quotations, invoices, delivery orders, and other purchasing documents for accuracy.
• Negotiate payment terms, delivery schedules, discounts, and other commercial conditions.
• Maintain proper purchasing records, supplier databases, quotations, and purchase orders.

Skills

Negotiation

Supplier management

Communication

Procurement process

Excel

SQL

Education

Diploma/Degree in Purchasing or related field

Tools

Microsoft Office

Job description

The Purchasing Executive is responsible for managing the company's purchasing activities, sourcing materials, equipment, subcontractor services, and suppliers to ensure projects receive the required resources on time, at the right cost, and according to the required quality and specifications.

Key responsibilities

• Handle purchasing activities for construction/project requirements, including materials, tools, equipment, and services
• Source and evaluate suppliers and subcontractors based on price, quality, delivery time, and reliability
• Request quotations, compare prices, negotiate terms, and prepare purchase orders
• Coordinate with Project, Site, QS, Store, and Finance departments to understand purchasing requirements
• Ensure materials and equipment are purchased according to approved specifications, quantities, and project schedules
• Monitor purchase orders and follow up with suppliers to ensure on-time delivery
• Maintain good relationships with suppliers, subcontractors, and service providers
• Check quotations, invoices, delivery orders, and other purchasing documents for accuracy
• Negotiate payment terms, delivery schedules, discounts, and other commercial conditions
• Maintain proper purchasing records, supplier databases, quotations, and purchase orders

About you

• Diploma/Degree in Purchasing, Procurement, Supply Chain, Business Administration, Construction Management, or a related field
• Relevant experience in construction, subcontractor, engineering, M&E, or project-based companies is preferred
• Good negotiation, communication, and supplier-management skills
• Familiar with Microsoft Office, particularly Excel, Word and SQL software
• Able to work independently and manage multiple purchase orders and deadlines
• Good knowledge of construction materials and suppliers is an advantage
• Strong attention to detail and ability to work under pressure
• Good command of English, Bahasa Malaysia and Mandarin to liaise with diverse clients, suppliers, or associates