Senior Purchasing Executive

GENIC TECHNOLOGY (MALAYSIA) SDN. BHD.; Sepang; On-site; MYR 78,000 - 112,000; Full time

Job summary

GENIC TECHNOLOGY (MALAYSIA) SDN. BHD. is seeking a Senior Purchasing Executive to source and procure machinery, equipment, tools and materials in line with budget and quality standards.

You will manage POs, track deliveries, negotiate with suppliers and coordinate with Production, Planning, Engineering, Warehouse and Finance to ensure timely procurement and problem resolution. A Diploma/degree and 5 years in manufacturing procurement are required.

Qualifications

• Bachelor's Degree or Diploma in Procurement, Business Administration, Engineering or a related discipline.
• Minimum 5 years of relevant procurement experience in a manufacturing environment.
• Proven experience sourcing machinery, production equipment, raw materials, components and general operating supplies.
• Strong negotiation, supplier management and contract administration skills.

Responsibilities

• Source, evaluate and procure machinery, production equipment, tools, raw materials, consumables and general operating supplies in accordance with company requirements, quality standards and budget.
• Prepare, review and issue Purchase Orders accurately and timely for stock and non-stock items, ensuring compliance with procurement policies.
• Monitor and track purchase orders through delivery and resolve delays or discrepancies.
• Verify and reconcile POs, DOs and supplier invoices prior to payment processing.
• Coordinate procurement activities with subcontractors, suppliers and internal stakeholders to ensure uninterrupted production.
• Source, evaluate and negotiate with suppliers to secure competitive pricing and favorable terms.
• Conduct supplier visits, evaluations and periodic reviews to maintain relationships and drive continuous improvement in quality and delivery.
• Maintain procurement records and ensure data integrity within the system.
• Collaborate with Production, Planning, Engineering, Warehouse and Finance to resolve material spec, lead time and equipment issues.
• Support strategic sourcing initiatives and supplier development to enhance procurement efficiency.

Skills

Negotiation

Supplier management

Contract administration

Excel

Planning

Problem solving

Communication

Education

Bachelor's or Diploma in Procurement/Business/Engineering

Tools

Microsoft Excel

Job description

Senior Purchasing Executive responsible for sourcing, evaluating and procuring machinery, production equipment, tools, raw materials, consumables and general operating supplies in accordance with company requirements, quality standards and budget.

Key responsibilities

Source, evaluate and procure machinery, production equipment, tools, raw materials, consumables and general operating supplies in accordance with company requirements, quality standards and budget

Prepare, review and issue Purchase Orders (POs) accurately and in a timely manner for both stock and non-stock items, ensuring compliance with company procurement policies and approval procedures

Monitor and track purchase orders from issuance through delivery, ensuring timely fulfillment by suppliers and resolving any delivery delays or discrepancies

Verify and reconcile Purchase Orders (POs), Delivery Orders (DOs) and supplier invoices to ensure accuracy and completeness prior to payment processing

Coordinate procurement/purchasing activities with subcontractors, suppliers and internal stakeholders to ensure uninterrupted production and project execution

Source, evaluate and negotiate with suppliers to secure competitive pricing, favorable commercial terms, delivery schedules and service agreements while maintaining cost efficiency and quality standards

Conduct supplier visits, performance evaluations and periodic reviews to strengthen supplier relationships and drive continuous improvement in quality, cost and delivery performance

Maintain accurate procurement/purchasing records, including supplier information, purchase prices, contracts and procurement data within the system, ensuring data integrity and compliance

Collaborate closely with Production, Planning, Engineering, Warehouse and Finance departments to ensure timely procurement of materials and resolve issues related to material specifications, quality, lead times and special equipment requirements

Support strategic sourcing initiatives, supplier development program and continuous improvement projects to enhance procurement efficiency and supply chain performance

About you

Bachelor's Degree or Diploma in Procurement, Business Administration, Engineering or a related discipline

Minimum 5 years of relevant experience in procurement, purchasing or sourcing within a manufacturing environment

Proven experience in sourcing machinery, production equipment, raw materials, components and general operating supplies

Strong negotiation, supplier management and contract administration skills with the ability to secure competitive pricing and favorable commercial terms

Demonstrated ability to source and evaluate suppliers from both China and Malaysia, considering total cost of ownership, quality, lead time, logistics, import requirements and supplier reliability

Good understanding of procurement processes, inventory management, supplier performance management and supply chain operations

Proficiency in Microsoft Office applications, particularly Microsoft Excel

Strong analytical, planning and problem-solving skills with the ability to make sound commercial decisions

Excellent communication and interpersonal skills with the ability to build effective relationships with suppliers and internal stakeholders

Ability to work independently, manage multiple priorities and perform effectively in a fast-paced manufacturing environment