Procurement Executive

Initia International Sdn. Bhd.; Kuala Lumpur; On-site; MYR 39,000 - 50,000; Full time

Benefits offered by this job

Monthly incentive

Annual bonus

Medical coverage

Group discounts

Overseas cross-training

Job summary

Initia International Sdn. Bhd. is seeking a Procurement Executive to manage procurement, inventory, warehouse coordination, and logistics across Korea, Singapore, and Malaysia.

The role covers sourcing, purchasing, storage, and movement of products and supplies to ensure timely, cost-efficient operations. You will negotiate terms with global suppliers, monitor performance, and collaborate with multiple departments to forecast needs and support new openings or events.

Qualifications

• Bachelor’s degree in a related field or equivalent
• Open to fresh graduates and early-career professionals with relevant knowledge or learning agility
• Logistics-related experience is an advantage
• Interest in procurement, logistics, and supply chain operations
• Strong analytical, organizational, and problem-solving skills
• Detail-oriented, proactive, and able to work independently
• Proficiency in MS Excel and inventory systems/software is an advantage
• Willing to work in a fast-paced, multi-brand environment and adaptable to rotational training
• Proficiency in Korean is an advantage where regular communication with Korean-speaking suppliers or stakeholders occurs

Responsibilities

• Manage end-to-end procurement process including sourcing, quotation comparison, purchase orders, tracking, and supplier coordination
• Source and manage local and international suppliers for ingredients, beverages, packaging, equipment, and other supplies
• Negotiate pricing, lead times, payment terms, and other commercial conditions for cost savings
• Build and maintain relationships with suppliers, logistics providers, freight forwarders, and partners
• Monitor supplier performance, pricing, lead times, and delivery reliability; coordinate corrective actions
• Coordinate warehouse and inventory management including receiving, storage, rotation, replenishment, and stock checks
• Monitor inventory levels and consumption to avoid overstocking, shortages, expiry, and wastage
• Coordinate local and cross-border logistics between Korea, Singapore, and Malaysia
• Track international shipments and coordinate with freight forwarders and customs
• Verify procurement, shipping, delivery, and inventory documentation
• Collaborate with F&B, Salon & Wellness, Operations, Finance, Marketing, and outlets to ensure timely supply
• Support procurement and supply chain planning for new outlets, renovations, events, and new concepts
• Analyze procurement, inventory, and logistics data; prepare reports for decision making and cost control
• Identify and implement improvements to procurement, inventory, warehouse, and logistics processes and SOPs
• Monitor potential supply disruptions and develop alternatives
• Perform other related duties as assigned

Skills

Analytical skills

Organizational skills

Problem solving

Detail-oriented

Independent working

Education

Bachelor's Degree in Supply Chain Management

Bachelor's Degree in Business Administration

Bachelor's Degree in Logistics

Tools

MS Excel

Inventory systems

Job description

Department: Procurement & Logistics Department

Employment Type: Full-Time

Salary Rate: RM 3,500 to 4,500

Working Days: 5-6days a week

About the Role

The Procurement Executive is responsible for managing procurement, inventory, warehouse coordination, logistics, and supply chain activities across the Company Group’s businesses. The role supports the sourcing, purchasing, storage, and movement of products, ingredients, equipment, and operational supplies from Korea across Singapore, and Malaysia, ensuring timely supply, cost efficiency, and smooth business operations.

Core Responsibilities

Manage the end-to-end procurement process, including sourcing, quotation comparison, purchase orders, order tracking, supplier coordination, and delivery follow-up.

Source and manage local and international suppliers for F&B ingredients, beverages, packaging, salon products, equipment, consumables, and other operational supplies.

Negotiate pricing, lead times, payment terms, and other commercial conditions while identifying opportunities for cost savings and improved purchasing efficiency.

Build and maintain effective relationships with suppliers, logistics providers, freight forwarders, and other supply chain partners.

Monitor supplier performance, product quality, pricing, lead times, and delivery reliability, and coordinate corrective actions when required.

Coordinate warehouse and inventory management, including receiving, storage, stock issuance, stock rotation, replenishment, and regular inventory checks.

Monitor inventory levels and consumption trends to maintain appropriate stock availability while minimising overstocking, stock shortages, expiry, and wastage.

Coordinate local and cross-border logistics between suppliers, warehouses, outlets, and business locations in Korea, Singapore, and Malaysia.

Track international shipments and coordinate with freight forwarders, customs agents, and logistics partners to ensure timely and accurate deliveries.

Verify procurement, shipping, delivery, and inventory documentation and maintain accurate records.

Work closely with F&B, Salon & Wellness, Operations, Finance, Marketing, and outlet teams to understand requirements and ensure timely supply of products and materials.

Support procurement and supply chain planning for new outlet openings, renovations, events, new products, and new business concepts.

Analyse procurement, inventory, and logistics data and prepare reports to support management decision-making and cost control.

Identify and implement improvements to procurement, inventory, warehouse, and logistics processes and SOPs.

Monitor potential supply disruptions and develop alternative sourcing or logistics solutions where required.

Perform other related procurement, warehouse, logistics, and supply chain duties as assigned.

Job Specifications

Bachelor’s Degree in Supply Chain Management, Business Administration, Logistics, or a related field.

Open to fresh graduates and early-career professionals with relevant knowledge, skills, or strong learning agility.

Logistics related experience is an advantage (but not required).

Interest in and/or relevant experience in procurement, logistics, and supply chain operations.

Strong analytical, organizational, and problem-solving skills.

Detail-oriented, proactive, and able to work independently.

Proficiency in MS Excel and inventory systems/software is an advantage.

Willing to work in a fast-paced, multi-brand environment and adaptable to rotational training.

Proficiency in Korean is an advantage where the role requires regular communication with Korean-speaking suppliers or stakeholders.

Benefits of the role

Structured career development and advancement opportunities.

Competitive base salary, incentives and reward schemes.

Grooming Allowances and Staff Discounts across INITIA brands.

• Monthly variable sales incentive
• Annual completion bonus
• Medical coverage
• Group discount (Dining & Salon)
• Training & Career Growth Opportunity to cross-rain at Overseas Outlets

About Us

INITIA GROUP is a leading lifestyle, beauty, wellness, and F&B group in Singapore and Malaysia. We have been in the beauty and F&B industry for years and are now also in Art and Retail. We are a fast-growing company that continuously introduces innovative and on-trend concepts. As we continue to expand across Singapore and Malaysia, we are looking for passionate individuals to join our growing team.

INITIA Group is committed to fair and merit-based employment practices. We welcome applications from all suitably qualified candidates and provide equal employment opportunities based on skills, experience, and job requirements.

You may visit our website to learn more about us: INITIA Group website

What can I earn as a Procurement Executive