Procurement Assistant

RM Leopad; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

Jora Malaysia is seeking a detail‑oriented procurement officer to manage inquiries, review requisitions, create and send purchase orders, and ensure accuracy across documents.

You will monitor orders and deliveries, match invoices, and maintain up-to-date price lists and files while staying compliant with purchasing rules. Strong Excel and MS Office skills are required for a busy Kuala Lumpur environment.

Qualifications

• Knowledge of Supplier Relationship Management will be an advantage.
• Strong emphasis on accuracy and attention to detail.
• Proficient in Microsoft Office programs, such as Excel.

Responsibilities

• Handle inquiries about order status, changes or cancellations.
• Check and review requisition orders for accuracy, terminology and specifications.
• Create and send purchase order copies to suppliers and to requesting departments.
• Match supporting documents with invoices and verify them against SOA.
• Monitor the status of requisitions, contracts and orders.
• Evaluate inventory levels and order materials as needed.
• Schedule or expedite deliveries and resolve issues such as shortages or late arrivals.
• Inspect shipments upon arrival to ensure orders are correct and meet specifications.
• Assess prices, specifications and delivery dates to select the best bid from potential suppliers.
• Compare suppliers' bills with bids and purchase orders to ensure accuracy.
• Calculate order costs and forward invoices to the appropriate accounts.
• Approve bills for payment.
• Prepare and keep up-to-date purchasing files, reports and price lists.
• Track in-house inventory and complete transfer forms for bookkeeping.
• Create and send invitation-to-bid forms to suppliers or for public posting.
• Monitor contractor performance and recommend modification when necessary.
• Participate in training, safety meetings and other required meetings.
• Stay updated on organizational and governmental purchasing rules and inform staff and vendors as needed.
• Perform any other duties as assigned by the supervisor or HOD.

Skills

Accuracy

Multitasking

MS Excel

Time management

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage customer and supplier inquiries about order status, changes or cancellations.
• Check and review requisition orders for accuracy, terminology and specifications.
• Create and send purchase order copies to suppliers and and to departments originating requests.
• Match supporting documents with invoices for submission and verify them against SOA.
• Monitor the status of requisitions, contracts and orders
• Evaluate inventory levels and order materials as needed.
• Schedule or expedite deliveries and resolve any issues such as shortages or late arrivals.
• Inspect shipments upon arrival to ensure orders are correct and goods meet specifications.
• Assess prices, specifications and delivery dates to select the best bid from potential suppliers.
• Compare suppliers' bills with bids and purchase orders to ensure accuracy.
• Calculate order costs and forward invoices to the appropriate accounts.
• Approve bills for payment.
• Prepare and keep up-to-date purchasing files, reports and price lists.
• Track in-house inventory and complete transfer forms for bookkeeping.
• Create and send invitation-to-bid forms to suppliers or for public posting.
• Monitor contractor performance and recommend modification when necessary.
• Participate in training, safety meetings and other required meetings.
• Stay updated on organizational and governmental purchasing rules and inform staff and vendors as needed.
• Perform any other duties and tasks not specified herein as assigned by the immediate supervisor / HOD / BM, or as required.

KNOWLEDGE

Knowledge of Supplier Relationship Management will be an advantage.

SKILLS NEEDED

• Strong emphasis on accuracy and detail.
• Ability to handle multiple projects simultaneously to meet goals and deadlines.
• Proficient in Microsoft Office programs, such as Excel.
• Good time management and organizational skills.