Purchasing Executive

Euro Space System Sdn Bhd; Malacca City; On-site; MYR 67,000 - 100,000; Full time

Job summary

Euro Space System Sdn Bhd in Malaysia is seeking a procurement professional to manage purchasing activities, ensure correct material specifications and shelf life, and coordinate with Quality Control and Production.

The role involves supplier evaluation, contract negotiation, KPI monitoring, budgeting, and maintaining ISO documentation, with 2–5 years of experience preferred.

Qualifications

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, or related.
• Minimum 2–5 years of procurement, purchasing or supply chain experience.
• Experience in supplier sourcing, quotation comparison, PO processing and vendor coordination.
• Familiarity with inventory control and procurement planning.
• ISO and Quality Management knowledge in manufacturing is an advantage.
• Strong negotiation and communication skills.
• Contract negotiation and administration.
• Ability to work independently.
• Proficiency in Microsoft Office and AutoCount System familiarity.

Responsibilities

• Ordering, processing, and ensuring correct specifications and shelf life of materials.
• Liaising with Quality Control and Production to decide on material quality.
• Analyze issues about incoming material quality.
• Assist in developing, reviewing and monitoring the effectiveness of the company policies and control framework.
• Assist in internal audits to align Procurement with objectives and accreditation standards.
• Forecasting items to be purchased and negotiating storage agreements with vendors.
• Monitor local service providers' performance via KPIs and ensure KPI targets are met.
• Work with production to ensure deadlines are met.
• Evaluate supplier performance based on quality, delivery time and price.
• Prepare and maintain records of goods ordered/received; manage budgets.
• Oversee purchases with requestors and suppliers; handle procurement paperwork and ISO documents.

Skills

Negotiation

Communication

Independent worker

Education

Diploma or Bachelor's Degree in Supply Chain Management

Tools

Microsoft Office

AutoCount System

Job description

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Ordering, processing, and ensuring the correct specifications and shelf life of materials.

Liaising with the Quality Control Department and Production Department to decide on the quality and suitability of materials.

Analyze the issues about incoming material quality.

Assist in continuously developing, reviewing and monitoring the effectiveness of the company's Policies, Procedures and Control Framework.

Assisting in internal audits to ensure the Procurement Department is aligned to the company objectives and to the relevant required accreditation standards.

Assist in supply planning scopes and shall include the following key functions but not limited to:

Forecast of items to be purchased.

Negotiating for storage agreement at vendor's site.

To monitor local service providers' performance via KPIs as per their contract.

Ensure KPI of Procurement is met.

Work closely with the production team to ensure deadlines are met.

Evaluate supplier performance based on quality standards, delivery time & best prices and ensure organizational requirements and expectation are met.

Attend all outsource inquiry as and when required.

Preparing and maintaining accurate records of goods ordered and received; and managing the purchasing department budgets.

Overseeing the purchase of materials in coordination with requestors and suppliers regarding material requirements.

Handle all paper works whenever necessary such as issue Purchase Request, Purchase Order, Delivery Order, & etc and update on ISO documents.

Minimum Academic Qualifcation

Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.

Professional Experience:

Minimum 2-5 years of relevant experience in purchasing, procurement, or supply chain operations.

Experience in supplier sourcing, quotation comparison, purchase order processing, and vendor coordination.

Familiarity with inventory control and procurement planning.

Experience in handling procurement documentation and maintaining purchasing records.

Familiar with ISO and Quality Management knowledge in manufacturing environment will have an added advantage.

Strong Negotiation and Communication Skills.

Contract Negotiation and Administration.

Ability to Work Independently.

Proficient in Microsoft Office applications and familiar with AutoCount System is preferred.