Personal Assistant to Director

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking a proactive Personal Assistant to support the Director with administrative and personal tasks in Kuala Lumpur. You will manage calendars, coordinate meetings, handle correspondence, and ensure smooth daily operations.

The ideal candidate holds a Diploma or Degree in Business Administration (or related field) with 1–3 years of PA/EA experience, strong MS Office skills, and excellent communication. Fluency in Mandarin, English, and Malay is required.

Qualifications

• Diploma or Degree in Business Administration or related field.
• 1–3 years of relevant experience as Personal Assistant/Secretary/EA.
• Proficient in Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Strong organisational, multitasking, and time-management abilities.
• Proactive, detail-oriented, resourceful and independent.
• High integrity and confidentiality.
• Willing to travel when required.
• Fluent in Mandarin, English, and Malay.

Responsibilities

• Manage Director's daily calendar, appointments, meetings and correspondence.
• Prepare reports, presentations, letters, agendas and minutes.
• Handle calls, emails and communications on behalf of the Director.
• Maintain filing systems and confidential records.
• Coordinate meetings with internal and external stakeholders.

Skills

MS Office

Communication

Organisational skills

Multitasking

Time management

Independence

Discretion/Confidentiality

Travel coordination

Education

Diploma or Degree in Business Administration

Tools

MS Office

Job description

We are looking for a proactive, organised, and trustworthy Personal Assistant to provide administrative and personal support to the Director. The successful candidate will be responsible for managing daily schedules, coordinating appointments and meetings, handling correspondence, and ensuring the smooth execution of the Director's daily activities.

Job Description

Administrative & Management Support

• Manage the Director's daily calendar, appointments, meetings, and correspondence.
• Prepare reports, presentations, letters, meeting agendas, and minutes.
• Handle incoming calls, emails, and communications on behalf of the Director.
• Maintain organised filing systems and confidential records.
• Coordinate meetings and liaise with internal departments, clients, and external stakeholders.

Coordination & Follow-Up

• Monitor and follow up on tasks, projects, and instructions assigned by the Director.
• Coordinate with relevant departments to ensure timely updates and completion of pending matters.
• Assist in organising corporate events, business engagements, and other management activities.

Travel & Personal Assistance

• Arrange domestic and overseas travel, including flights, accommodation, transportation, and itineraries.
• Assist with personal appointments, errands, and other arrangements as required.
• Coordinate the Director's personal and professional commitments to ensure effective time management.
• Provide ad-hoc support whenever necessary.

Confidentiality & Professionalism

• Handle sensitive business and personal information with the highest level of confidentiality.
• Exercise sound judgement and discretion when managing communications and sensitive matters.
• Maintain a professional image when representing the Director in dealing with internal and external parties.

Job Requirements

• Diploma or Degree in Business Administration or a related field.
• Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• Excellent organisational, multitasking, and time-management abilities.
• Proactive, detail-oriented, resourceful, and able to work independently.
• High level of integrity, professionalism, and confidentiality.
• Flexible to accommodate work schedule changes when required.
• Proficient in verbal and written communication in Mandarin, English, and Malay.
• Ability to work under pressure and adapt to a fast-paced working environment.
• Willingness to travel when required.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant to the Director?

What can I earn as a Personal Assistant to the Director