Personal Assistant

REVEILLON GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

REVEILLON GROUP SDN. BHD. is seeking a diligent Personal Assistant/Executive Assistant to support the Director in Kuala Lumpur.

The role covers calendar management, correspondence handling, travel planning, and confidential administrative tasks, ensuring smooth daily operations. The ideal candidate has 1–3 years of PA/EA/secretarial experience, strong English/Bahasa Malaysia communication, and proficient MS Office skills.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• Excellent organisational, multitasking, and time-management abilities.
• Proactive, detail-oriented, resourceful, and able to work independently.
• High level of integrity, professionalism, and confidentiality.
• Flexible to accommodate work schedule changes when required.
• Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.
• Ability to work under pressure and in a fast-paced environment.
• Willingness to travel when required.
• Must have own transport or driving license.

Responsibilities

• Manage the Director's daily calendar, appointments, meetings, and correspondence.
• Prepare reports, presentations, letters, meeting agendas, and minutes.
• Handle incoming calls, emails, and communications on behalf of the Director.
• Maintain organised filing systems and confidential records.
• Coordinate meetings and liaise with internal departments, clients, and external stakeholders.
• Monitor and follow up on tasks, projects, and instructions assigned by the Director.
• Coordinate with relevant departments to ensure timely updates and completion of pending matters.
• Assist in organising corporate events, business engagements, and other management activities.
• Arrange domestic and overseas travel, including flights, accommodation, transportation, and itineraries.
• Assist with personal appointments, errands, and other arrangements as required.
• Coordinate the Director's personal and professional commitments to ensure effective time management.
• Provide ad-hoc support whenever necessary.
• Handle sensitive information with confidentiality and professional discretion.
• Maintain a professional image when representing the Director in dealings with internal and external parties.

Skills

MS Office

Communication

Organizational skills

Time management

Multitasking

Independent working

Confidentiality

Driving licence

Education

Diploma or Degree in Business Administration or related field

1–3 years PA/EA/Secretary experience

Tools

Microsoft Office

Job description

• Manage the Director's daily calendar, appointments, meetings, and correspondence.


• Prepare reports, presentations, letters, meeting agendas, and minutes.


• Handle incoming calls, emails, and communications on behalf of the Director.


• Maintain organised filing systems and confidential records.


• Coordinate meetings and liaise with internal departments, clients, and external stakeholders.

Coordination & Follow-Up

• Monitor and follow up on tasks, projects, and instructions assigned by the Director.


• Coordinate with relevant departments to ensure timely updates and completion of pending matters.


• Assist in organising corporate events, business engagements, and other management activities.

Travel & Personal Assistance

• Arrange domestic and overseas travel, including flights, accommodation, transportation, and itineraries.


• Assist with personal appointments, errands, and other arrangements as required.


• Coordinate the Director's personal and professional commitments to ensure effective time management.


• Provide ad-hoc support whenever necessary.

Confidentiality & Professionalism

• Handle sensitive business and personal information with the highest level of confidentiality.


• Exercise sound judgement and discretion when managing communications and sensitive matters.


• Maintain a professional image when representing the Director in dealing with internal and external parties.

Job Requirements

• Diploma or Degree in Business Administration or a related field.


• Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary.


• Proficient in Microsoft Office applications.


• Good communication and interpersonal skills.


• Excellent organisational, multitasking, and time-management abilities.


• Proactive, detail-oriented, resourceful, and able to work independently.


• High level of integrity, professionalism, and confidentiality.


• Flexible to accommodate work schedule changes when required.


• Good communication skills in English and Bahasa Malaysia. Ability to communicate in third languague is an added advantage to assist Mandarin-speaking guests.


• Ability to work under pressure and adapt to a fast-paced working environment.


• Willingness to travel when required.


• Must have own transport or driving license.