Personal Assistant to Managing Director

Filter Man Supply Sdn Bhd; Petaling Jaya; In loco; MYR 42.000 - 66.000; Tempo pieno

Vantaggi offerti da questo lavoro

Statutory public holidays & leave

Year-end bonus

Statutory contributions

Training and career development

Medical

Parking

Overtime entitlement

Descrizione del lavoro

Filter Man Supply Sdn Bhd is seeking a proactive Personal Assistant to the Managing Director to provide executive support, coordinate cross-departmental activities, monitor project progress, and conduct business research.

The successful candidate will help ensure timely follow-up on management directives and provide relevant information to support business operations and decision-making, including overseas travel when required.

Competenze

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, or a related field is preferred.
• Minimum 2 years of relevant working experience.
• Experience supporting senior management or handling project coordination is an advantage.
• Strong organisational, communication, analytical, and problem-solving skills.
• Proficient in Microsoft Office, with good written and spoken proficiency in Bahasa Malaysia and English.
• Good command of Chinese will be an advantage due to business communication requirement.

Mansioni

• Manage the Managing Director's schedule, appointments, meetings, travel, and related documentation.
• Coordinate business correspondence, reports, presentations, and other executive support activities.
• Monitor departmental projects and directives, follow up on tasks, and provide timely updates.
• Arrange management meetings, prepare agendas and minutes, and follow up on actions.
• Assist in coordinating business activities, exhibitions, and overseas travel; handle confidential information.

Conoscenze

Organisational skills

Communication

Analytical thinking

Problem-solving

Multitasking

Bahasa Malaysia & English proficiency

Formazione

Diploma or Bachelor's degree in Business Administration / Management / Marketing or related field

Strumenti

Microsoft Office

Descrizione del lavoro

Job Summary

We are looking for a proactive, organised, and detail-oriented Personal Assistant to the Managing Director to provide executive support, coordinate cross-departmental activities, monitor project progress, and conduct business research. The successful candidate will help ensure timely follow-up on management directives and provide relevant information to support business operations and decision-making.

Key Responsibilities

1. Executive Support & Coordination

Manage the Managing Director's schedule, appointments, meetings, business travel, and related documentation.

Coordinate business correspondence, reports, presentations, and other executive support activities.

2. Project Monitoring & Follow-Up

Monitor departmental projects and management directives, follow up on outstanding tasks, and ensure timely completion.

Identify delays or operational issues and provide timely updates to the Managing Director.

3. Business Research & Management Reporting

Conduct industry, market, competitor, and exhibition research to identify relevant business information and opportunities.

Consolidate information and prepare reports to support management decision-making and business planning.

4. Meeting & Communication Management

Arrange management meetings, prepare agendas and meeting minutes, and follow up on action items.

Coordinate communication between the Managing Director, department heads, employees, and external business partners.

5. Business Activities & Overseas Travel

Assist in coordinating business activities, exhibitions, and special projects, including overseas travel when required.

Handle confidential information professionally and perform other duties assigned by the Managing Director.

Job Requirements

Diploma or Bachelor's degree in Business Administration, Management, Marketing, or a related field is preferred.

Minimum 2 years of relevant working experience. Experience supporting senior management or handling project coordination is an advantage.

Strong organisational, communication, analytical, and problem-solving skills, with the ability to manage multiple tasks independently.

Proficient in Microsoft Office, with good written and spoken proficiency in Bahasa Malaysia and English.

Good command of Chinese will be an advantage due to business communication requirement.

Proactive, detail-oriented, responsible, and trustworthy, with strong integrity and the ability to maintain confidentiality.

• Statutory public holidays and paid annual leave.
• Year-end bonus, subject to company policy.
• Statutory contributions in accordance with applicable requirements.
• Training and career development opportunities.
• Perks and benefits Medical Parking Attendance incentives, Entitled to claim overtime