Personal Assistant

OUS Group; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

OUS Group is seeking a responsible Personal Assistant to support the Company Director in daily administrative and coordination matters. You will assist with scheduling, meeting arrangements, taking minutes, following up on tasks and providing general support to ensure the Director's daily activities run smoothly.

This role is suitable for candidates who are keen to gain exposure to management-level operations and develop their administrative and coordination skills.

Qualifications

• Bachelor's degree in Business Administration, Management, Business Studies or related discipline.
• Fresh graduates are encouraged to apply; prior admin/PA experience is an advantage.
• Good communication in English and Bahasa Malaysia.
• Ability to communicate in Mandarin is an advantage for Mandarin-speaking clients.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good organisational skills, attention to detail and willingness to learn.
• Able to manage multiple tasks and work independently.

Responsibilities

• Assist in arranging the Director's daily schedule, meetings and appointments.
• Accompany the Director to meetings and assist with taking meeting minutes.
• Prepare meeting documents and assist with basic presentation preparation.
• Follow up with departments on assigned tasks and outstanding items.
• Assist with travel arrangements (transportation and accommodation).
• Handle emails and general administrative matters.
• Coordinate communication between the Director, internal departments and external parties.
• Maintain proper filing and confidential information.

Skills

Communication

Multilingual

Mandarin (adv)

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

We are looking for a responsible, organised and enthusiastic Personal Assistant to support the Company Director in daily administrative and coordination matters.

This role is suitable for candidates who are keen to gain exposure to management-level operations and develop their administrative, communication and coordination skills. You will assist with scheduling, meeting arrangements, taking minutes, following up on assigned tasks and providing general support to ensure the Director's daily activities run smoothly.

Fresh graduates are encouraged to apply.

Key Responsibilities

• Assist in arranging the Director's daily schedule, meetings and appointments.
• Accompany the Director to meetings when required and assist with taking meeting minutes.
• Prepare meeting documents, organise relevant materials and assist with basic presentation preparation.
• Follow up with relevant departments on assigned tasks and outstanding action items.
• Assist with travel arrangements, including transportation and accommodation bookings.
• Handle emails, correspondence and general administrative matters as assigned.
• Coordinate communication between the Director, internal departments and external parties.
• Maintain proper filing and documentation, including confidential information.
• Assist in organising company events and employee engagement activities.
• Provide general administrative and personal assistance to the Director when required.

Requirements

• Minimum Bachelor's Degree in Business Administration, Management, Business Studies or any related discipline.
• Fresh graduates are encouraged to apply. Candidates with prior administrative, secretarial or personal assistant experience will have an added advantage.
• Good communication skills in English and Bahasa Malaysia.
• Ability to communicate in Mandarin (verbal and written) will be an advantage, particularly when dealing with Mandarin-speaking clients.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good organisational skills, attention to detail and willingness to learn.
• Responsible, proactive, approachable and able to handle confidential information with discretion.
• Able to manage multiple tasks and work independently with guidance when required.
• Willing to travel occasionally and work flexible hours when required.