Personal Assistant (PA) to Director

Private Advertiser; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Private Advertiser is seeking a proactive, highly organised Personal Assistant to provide comprehensive administrative and personal support to the Director in Kuala Lumpur. You will manage calendars, coordinate meetings, prepare reports and handle confidential information with discretion.

The role also involves business coordination, financial administration and documentation related to potential mergers and acquisitions, with opportunities to work closely with senior management and external

Qualifications

• At least 3 years of PA experience, preferably supporting a Director.
• Diploma in Business Administration, Management or related field.
• Proficient in English, Bahasa Malaysia and Mandarin Chinese.
• Must possess a valid driving licence and own car.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organisational, multitasking and time-management abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide daily administrative and personal assistance to the Director.
• Manage appointments, calendars, meetings and business engagements.
• Attend meetings, prepare minutes and follow up on action items.
• Coordinate with internal departments, clients, business partners and external service providers.
• Handle personal errands and ad hoc assignments when required.
• Prepare invoices, monitor outstanding payments and follow up with customers.
• Maintain organised physical and electronic filing systems.
• Prepare reports, presentations, correspondence and business documents.
• Handle confidential information with professionalism and discretion.
• Ensure accurate documentation and timely completion of assigned tasks.
• Assist with administrative coordination for mergers and acquisitions activities.
• Organise transaction-related documentation and meeting arrangements.
• Track deadlines, action items and progress updates.
• Liaise with relevant stakeholders to support smooth business operations.

Skills

PA experience

Executive support

Time management

Multitasking

English

Bahasa Malaysia

Mandarin Chinese

Education

Diploma in Business Administration/Management

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

We are seeking a proactive, highly organised and dependable Personal Assistant to provide comprehensive administrative and personal support to the Director.

This position requires someone who is resourceful, detail-oriented and capable of managing multiple priorities in a fast-paced business environment.

Beyond day-to-day administrative responsibilities, the successful candidate will also assist with business coordination, financial administration and documentation relating to mergers and acquisitions (M&A).

Key Responsibilities

Executive & Personal Support

Provide daily administrative and personal assistance to the Director.

Manage appointments, calendars, meetings and business engagements.

Attend meetings, prepare minutes and follow up on action items.

Coordinate with internal departments, clients, business partners and external service providers.

Handle personal errands and ad hoc assignments when required.

Prepare invoices, monitor outstanding payments and follow up with customers.

Maintain organised physical and electronic filing systems.

Prepare reports, presentations, correspondence and business documents.

Handle confidential information with professionalism and discretion.

Ensure accurate documentation and timely completion of assigned tasks.

Business & M&A Support

Assist with administrative coordination for mergers and acquisitions (M&A) activities.

Organise transaction-related documentation and meeting arrangements.

Track deadlines, action items and progress updates.

Liaise with relevant stakeholders to support smooth business operations.

Requirements

Minimum 3 years of working experience as a Personal Assistant (PA), preferably supporting a Director or senior executive.

Minimum Diploma in Business Administration, Management or a related field.

Good spoken and written communication skills in English, Bahasa Malaysia and Mandarin Chinese to support business communication requirements.

Must possess a valid driving licence and own car.

Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Strong organisational, multitasking and time-management abilities.

Excellent communication and interpersonal skills.

High level of integrity, discretion and confidentiality.

Able to work independently, demonstrate initiative and adapt to changing priorities.

Flexible, dependable and willing to assist with both business and personal matters.

Why Join Us?

This position offers the opportunity to work closely with senior management, gain exposure to business operations and participate in the coordination of strategic corporate activities, including M&A transactions.