PERSONAL ASSISTANT

VIZ 4 INTERIOR DESIGN & BUILD SDN BHD; West Coast Division; On-site; MYR 48,000 - 96,000; Full time

Job summary

VIZ 4 INTERIOR DESIGN & BUILD SDN BHD in Sabah, Malaysia is seeking a proactive Personal Assistant to the Managing Director. You will manage the director’s daily schedule, coordinate appointments, meetings, and travel arrangements, and handle calls, emails and document preparation.

You will liaise with clients, contractors and suppliers, prepare meeting minutes and reports, and assist with quotations, invoices and purchase orders.

Responsibilities

• Manage the director's daily schedule, appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, correspondence, and document preparation.
• Coordinate with clients, contractors, suppliers, and other business associates.
• Prepare meeting minutes, reports, letters, and other administrative documents.
• Follow up on pending tasks, project progress, and deadlines to ensure timely completion.
• Assist in preparing quotations, invoices, purchase orders, and other business documents.
• Maintain proper filing systems and ensure confidential information is handled professionally.
• Arrange meetings and coordinate communication between management, office staff, and site personnel.
• Assist with company operations, employee matters, and other ad hoc assignments as required.
• Monitor outstanding issues and follow up with relevant personnel to ensure problems are resolved efficiently.
• Support the director in daily decision-making by providing necessary information and updates.

Job description

Provide administrative and personal support to the Managing Director.

Manage the director’s daily schedule, appointments, meetings, and travel arrangements.

Handle incoming calls, emails, correspondence, and document preparation.

Coordinate with clients, contractors, suppliers, and other business associates.

Prepare meeting minutes, reports, letters, and other administrative documents.

Follow up on pending tasks, project progress, and deadlines to ensure timely completion.

Assist in preparing quotations, invoices, purchase orders, and other business documents.

Maintain proper filing systems and ensure confidential information is handled professionally.

Arrange meetings and coordinate communication between management, office staff, and site personnel.

Assist with company operations, employee matters, and other ad hoc assignments as required.

Monitor outstanding issues and follow up with relevant personnel to ensure problems are resolved efficiently.

Support the director in daily decision-making by providing necessary information and updates.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Which of the following types of qualifications do you have?
• Do you have Client Coordination experience?
• Do you have Document Management experience?